
Business Support Assistant
1 week ago
This is a remote position.
Schedule: Flexible during client business hoursClient Timezone: Western Australia
Total Weekly Hours: 20 Hours (with potential to grow as the business restructures)
Our client is looking for a motivated and highly organized Business Support Assistant to provide temporary administrative and personal support to the Directors and Business Services Coordinator. This part-time role (20 hours/week) offers the opportunity to grow in scope and hours, potentially developing into an Office Manager or broader business support role as the company expands.
Responsibilities
Administration & HR Support
Manage diaries, schedule meetings, and handle email correspondence
Draft policy and procedure documents for review
Assist in creating job descriptions and handling HR administration
Maintain filing systems, version control, and employee records
Support subcontractor compliance management
Help set up new systems and processes
OH&S Administration
Monitor daily site check-ins using HazardCo
Send reminders to team members and contractors
Prepare toolbox talk agendas, minutes, and follow-ups
Maintain accurate OH&S records and escalate non-compliance issues
Subcontractor Administration
Issue subcontractor agreements via DocuSign
Ensure agreements are signed before work commences
File agreements in ProCore for project records
Time Tracking & Cost Allocation
Record hours worked across projects using ClockShark
Allocate time accurately for client invoicing under cost-plus contracts
Strong organizational and time-management skills
High attention to detail, especially in compliance support
Clear communicator with confidence when liaising with subcontractors and team members
Comfortable using digital platforms and systems
Proactive, adaptable, and eager to learn
Ability to handle multiple tasks and shifting priorities
Permanent work-from-home arrangement
Immediate hiring
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