Business Support Assistant

1 week ago


Manila, National Capital Region, Philippines BruntWork Full time ₱60,000 - ₱120,000 per year

This is a remote position.

Schedule: Flexible during client business hours
Client Timezone: Western Australia
Total Weekly Hours: 20 Hours (with potential to grow as the business restructures)

Our client is looking for a motivated and highly organized Business Support Assistant to provide temporary administrative and personal support to the Directors and Business Services Coordinator. This part-time role (20 hours/week) offers the opportunity to grow in scope and hours, potentially developing into an Office Manager or broader business support role as the company expands.

Responsibilities

Administration & HR Support

  • Manage diaries, schedule meetings, and handle email correspondence

  • Draft policy and procedure documents for review

  • Assist in creating job descriptions and handling HR administration

  • Maintain filing systems, version control, and employee records

  • Support subcontractor compliance management

  • Help set up new systems and processes

OH&S Administration

  • Monitor daily site check-ins using HazardCo

  • Send reminders to team members and contractors

  • Prepare toolbox talk agendas, minutes, and follow-ups

  • Maintain accurate OH&S records and escalate non-compliance issues

Subcontractor Administration

  • Issue subcontractor agreements via DocuSign

  • Ensure agreements are signed before work commences

  • File agreements in ProCore for project records

Time Tracking & Cost Allocation

  • Record hours worked across projects using ClockShark

  • Allocate time accurately for client invoicing under cost-plus contracts

Requirements
  • Strong organizational and time-management skills

  • High attention to detail, especially in compliance support

  • Clear communicator with confidence when liaising with subcontractors and team members

  • Comfortable using digital platforms and systems

  • Proactive, adaptable, and eager to learn

  • Ability to handle multiple tasks and shifting priorities

Independent Contractor Perks
  • Permanent work-from-home arrangement

  • Immediate hiring

ZR_27648_JOB


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