Administrative Assistant

2 weeks ago

Work from Home, Philippines ICANTHUS Full time ₱280,000 - ₱350,000 per year

Position Overview

We are seeking a detail-oriented Administrative Assistant to support our environmental consulting team. This role is heavily focused on report generation and administrative support, requiring exceptional English communication skills and proficiency with Microsoft Office Suite. The ideal candidate will be responsible for managing field reports, coordinating with various stakeholders, and maintaining our project management systems.

Key Responsibilities

Report Management

  • Review and finalize reports from field personnel received through SharePoint
  • Compile and organize reports based on incoming field data
  • Ensure timely processing and distribution of reports with ASAP turnaround
  • Maintain accuracy and attention to detail in all report generation activities

Administrative Support

  • Prepare and send official paperwork to local government agencies
  • Gather information and documentation from contractors
  • Draft professional correspondence for internal and external communication
  • Assist with project setup and data sheet compilation
  • Organize project folders and maintain filing systems
  • Process FOIA (Freedom of Information Act) requests
  • Support EDR (Environmental Data Report) submissions
  • Send PU (Permit Updates) including 10-day forms and 3-year forms
  • Coordinate invoicing processes and ensure timely submission

Communication & Coordination

  • Hold clear and concise conversations with vendors and contractors
  • Maintain polite and professional communication via phone, email, and mail
  • Draft correspondence for internal and external communications
  • Coordinate scheduling, particularly for specialized project assignments

Software & Systems Management

  • Utilize for project tracking and progress monitoring
  • Add new projects to and maintain project status updates
  • Manage SharePoint for document storage and report processing

Required Qualifications

  • Strong written and verbal communication abilities - English
  • Excellent grammar, spelling, and professional writing skills
  • Advanced skills in all Office 365 and Microsoft products
  • Comfortable navigating and managing documents within SharePoint
  • Meticulous approach to report review and document preparation
  • Previous experience reviewing and finalizing reports
  • Experience in using

Work Schedule & Availability

  • Full-time Position, 40 hours per week
  • Schedule: 8:00 AM - 5:00 PM Central Standard Time (CST)
  • Mandatory attendance at 8:15 AM team huddle (Monday-Friday)
  • Admin specific meetings from 8:30 AM - 8:45 AM

Others:

10% Night Differential from hours worked between 10PM - 6AM Manila.

Job Type: Full-time

Pay: Php35,000.00 per month

Benefits:

  • Work from home

Application Question(s):

  • Please submit a 1-2 minute video introduction covering who you are and why you're well-suited for this position. Make sure that when you submit, the link is accessible. This video introduction is required for all candidates to proceed in the selection process. Non-compliance will result in disqualification. Put the link on the answer box. Thank you

Experience:

  • AI tools: 2 years (Required)
  • Virtual Administrative: 3 years (Required)
  • Microsoft Office: 2 years (Required)
  • 1 year (Required)

Work Location: Remote

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