Scheduling Coordinator

2 weeks ago

Makati City, National Capital Region, Philippines van den Boom & Associates Full time $40,000 - $80,000 per year

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support.

We are seeking a highly organized Scheduling Coordinator to become the next superhero on our internal operations team

Check out our website to learn more:

ABOUT THE ROLE

The Scheduling Coordinator will support the firm's resource management and scheduling operations. This individual will help assist with the coordination and support of managing client service team schedules.

WORK SCHEDULE: US PST hours

POSITION TYPE: Full-time, night shift 7:30am – 4:30pm US PST

WORK ARRANGEMENT: Remote

YOUR MISSION

  • Assist in the management of the firm's project and resource scheduling

  • Coordinate and monitor project assignments to ensure proper allocation of team resources

  • Update schedules in real time as priorities shift and projects evolve, using judgment to flag follow-up items

  • Collaborate with relevant stakeholders to confirm staffing needs, availability, and timing

  • Assist with analyzing utilization, capacity, and scheduling reports

  • Identify and flag scheduling conflicts, workload imbalances, or timeline risks early

  • Assist with data accuracy, reporting, and analytics related to scheduling

  • Communicate scheduling updates to stakeholders clearly and promptly

  • Provide administrative support for operational initiatives as needed

PREFERRED SUPERPOWERS

  • Comfortable working independently in a remote setup and aligning with US PST night shift hours

  • Bachelor's degree in business administration, operations, accounting, or related field

  • Minimum of 5 years of professional experience in a related resource management role

  • Experience working in a professional services environment preferred

  • Strong organizational and time-management skills, with the ability to manage multiple priorities

  • Tech-savvy, detail-oriented, and comfortable learning new systems quickly

  • Self-directed, able to work with minimal supervision, and proactive in problem-solving

  • Excellent English verbal communication and writing skills

  • Analytical mindset with the ability to interpret scheduling data and identify trends

  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

  • Strong familiarity with scheduling and project management tools — Asana, Forecast, and Harvest

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.

  • Scheduling, Recruitment

    1 week ago

    Makati City, National Capital Region, Philippines Emapta Full time ₱900,000 - ₱1,200,000 per year

    Build a Global Career that Makes a Difference Join a role that brings structure to compassion. Here, your scheduling and recruitment expertise ensures that care reaches those who need it most - efficiently, seamlessly, and with heart. Take your skills in coordination and administration to the global stage. In this role, you'll experience international...

  • Scheduler

    2 weeks ago

    Makati City, National Capital Region, Philippines Sharesource Full time ₱40,000 - ₱60,000 per year

    Are you a talented multi-tasker who thrives in fast-paced environments? Do you possess strong communication abilities and an impeccable work ethic? We are seeking a scheduling coordinator to be the first point of contact for our clients. You will play a key role in rostering care workers and ensuring smooth operations. If you are an adept problem-solver who...

  • Scheduler

    2 weeks ago

    Makati City, National Capital Region, Philippines Sharesource Australia Full time ₱350,000 - ₱700,000 per year

    Are you a talented multi-tasker who thrives in fast-paced environments? Do you possess strong communication abilities and an impeccable work ethic? We are seeking a scheduling coordinator to be the first point of contact for our clients. You will play a key role in rostering care workers and ensuring smooth operations. If you are an adept problem-solver who...

  • Scheduling Specialist

    2 weeks ago

    Quezon City, National Capital Region, Philippines MicroSourcing Full time ₱600,000 - ₱1,200,000 per year

    Discover your 100% YOU with MicroSourcingPosition:Lead Healthcare CoordinatorLocation:1880, Eastwood, Libis, Quezon CityWork setup & shift:[Onsite work setup | Night shift]Why join MicroSourcing?You'll have:Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion,...

  • Project Scheduler

    2 weeks ago

    Quezon City, National Capital Region, Philippines DATEM INC. Full time ₱1,200,000 - ₱2,400,000 per year

    About the role DATEM INC. is seeking an experienced Project Scheduler to join our growing team in Quezon City, Metro Manila. This full-time position plays a crucial role in ensuring the timely and efficient delivery of our construction projects. As Project Scheduler, you will be responsible for developing and maintaining comprehensive project schedules that...

  • Scheduler/ Secretary

    1 week ago

    Caloocan City, National Capital Region, Philippines Gain Construction and Development Corporation Full time ₱250,000 - ₱350,000 per year

    QUALIFICATIONS:Vocational Diploma/Short Course Certificate, College Undergraduate, Bachelor's Degree/ College GraduateBachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or a related fieldBasic understanding of construction processes and project management principles.Proficient in the use of Microsoft Office...

  • Business Coordinator

    2 weeks ago

    Makati City, National Capital Region, Philippines NSK INTERNATIONAL (SINGAPORE) PTE LTD Full time ₱800,000 - ₱1,200,000 per year

    We are seeking a detail-oriented and proactive Business Coordinator to oversee various aspects of our business operations. The ideal candidate will be responsible for operational coordination and support, respond to our distributors' inquiries and shipping arrangement.The Business Coordinator's responsibilities will include, but are not limited to the...

  • Program Coordinator

    1 week ago

    Makati City, National Capital Region, Philippines Peak Outsourcing, Inc. Full time ₱1,500,000 - ₱2,500,000 per year

    Job SummaryOur client is a growing organization managing 6–10 major strategic projects (like new product launches, M&A integration, and D2C channel rollout). We are seeking a Program Coordinator to maintain the master portfolio plan, manage dependencies, and provide leadership with clear, accurate information to drive decision-making. There are 2–3...

  • Travel Coordinator

    2 weeks ago

    Makati City, National Capital Region, Philippines van den Boom & Associates Full time ₱400,000 - ₱600,000 per year

    van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support. We are seeking a highly organized Travel Coordinator to become the next superhero on our internal operations teamCheck out our website to learn more: ...

  • Recruitment Coordinator APAC

    2 weeks ago

    Makati City, National Capital Region, Philippines 96d5d2f7-d48a-4ce4-b3c4-92c65485e666 Full time $30,000 - $60,000 per year

    Job Responsibilities:Company: Google (Waymo)Waymo, an autonomous driving technology company under Google, is seeking a Recruitment Coordinator with 1–4 years of administrative experience, preferably in interview scheduling, candidate coordination, or onboarding. If you are looking to join a global leader in innovatio...