Travel Coordinator

1 day ago

Makati City, National Capital Region, Philippines van den Boom & Associates Full time ₱400,000 - ₱600,000 per year

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support. We are seeking a highly organized Travel Coordinator to become the next superhero on our internal operations team

Check out our website to learn more:

ABOUT THE ROLE

The Travel Coordinator will be responsible for coordinating all aspects of travel planning for our leadership team, including booking flights, accommodations, transportation, and managing travel-related documentation. This person will also assist with various administrative and operational tasks to provide comprehensive support across firm operations.

WORK SCHEDULE: US PST hours

POSITION TYPE: Full-time, night shift (7:30 AM – 4:30 PM US PST)

WORK ARRANGEMENT: Remote

YOUR MISSION

  • Coordinate and manage complex travel itineraries for team members, including flights, hotels, ground transportation, and related logistics

  • Prepare detailed travel schedules and ensure accuracy of all arrangements, including time zone coordination

  • Serve as the main point of contact for travel-related inquiries and support during trips

  • Collaborate with relevant stakeholders to plan travel for internal events, trainings, and team gatherings

  • Partner closely with both the US and Philippines teams to ensure smooth coordination across time zones and projects

PREFERRED SUPERPOWERS

  • Bachelor's degree in a related field

  • Minimum of 5 years of professional experience in a Travel Coordinator, Administrative Assistant, or similar logistics-focused role

  • Experience working in a professional services environment preferred

  • Strong organizational and time-management skills, with the ability to manage multiple priorities

  • Tech-savvy, detail-oriented, and comfortable learning new systems quickly

  • Self-directed, able to work with minimal supervision, and proactive in problem-solving

  • Excellent English verbal communication and writing skills required

  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

  • Experience using Asana, Expensify, Concur strongly preferred

  • Strong internet connection required

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.

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