Executive Assistant

2 weeks ago

Work from Home, Philippines Doxa7 Solutions, Inc. Full time ₱600,000 - ₱1,200,000 per year

ROLE SUMMARY

Our client, a fast-paced technology company, is seeking a proactive and highly organized Executive Assistant to support their CEO. If you thrive in a remote work environment, have exceptional communication skills, and are tech-savvy, we want to hear from you

WORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Manage the CEO's calendar, schedule meetings, and coordinate appointments across multiple time zones
  • Handle email correspondence, prioritize messages, and draft responses on behalf of the CEO.
  • Prepare, organize, and distribute documents, presentations, and reports using Google Workspace and Microsoft Office tools
  • Conduct research and provide concise summaries to assist the CEO in decision-making
  • Coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items
  • Maintain organized digital files and ensure timely retrieval of information
  • Act as a liaison between the CEO and internal/external stakeholders
  • Assist with personal administrative tasks as needed

QUALIFICATIONS:

  • A bachelor's degree in the related field is preferred
  • Previous experience as a virtual assistant, executive assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills (written and verbal) with the ability to draft professional emails and documents.
  • Comfortable speaking over the phone with US-based clients or stakeholders
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment
  • High level of discretion and ability to handle sensitive information with confidentiality

Job Type: Full-time

Work Location: Remote

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