HR Coordinator

2 weeks ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱900,000 - ₱1,200,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Primary Responsibilities:
  • Address employee concerns, requests, and approvals (including PTO and system access)
  • Process employee updates (position/pay rate changes, personnel requisition forms)
  • Manage end-to-end recruitment: applicant screening, interviews, and onboarding
  • Assist with employee assessments: scheduling, filing, and reporting
  • Oversee offboarding and system terminations
  • Conduct employee check-ins and surveys; prepare related reports
  • Monitor and file records: tardiness, notes to file, disciplinary actions, employee movements, and claims
  • Prepare weekly HR reports, including tardiness counts and disciplinary actions for manager approval
  • Manage weekly benefits enrollment, terminations, and updates
  • Update organization charts (CI/BambooHR) weekly
  • Monitor and flag risks on DETR site weekly
  • Conduct monthly ACA audits and Employee Navigator updates
  • Prepare monthly employee wellbeing survey reports
  • Prepare quarterly manager-team assessment reports and filing
  • Prepare legal documents for employment claims and cases as needed
  • Update employee handbook, draft SOPs, policies, job descriptions, and disciplinary forms as needed
  • Support benefits and ACA reporting as required

Qualifications:

  • Experience in HR coordination or a similar administrative role
  • Proficient in Microsoft Suites, Google Workspace, Asana, Calendly, and BambooHR
  • Strong skills in admin support, file management, email and calendar management
  • Knowledge of HR, recruitment, operations management, and data management
  • Excellent organizational and communication skills
  • Ability to work independently and handle sensitive information with confidentiality
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)
Benefits:
  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

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