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About Brainbox
Brainbox is not your typical BPO. Our core value of "Always Be Kind" is at the heart of everything we do—shaping our policies, decisions, and daily interactions. Our management team in the Philippines is 100% Filipino, and we are committed to developing our people every step of the way. From continuous training to HMO coverage starting on day one, we provide a supportive workplace where employees can grow and succeed.
We are seeking an Executive Assistant who can provide high-level support to executives while also assisting with graphic design tasks. The role involves a mix of calendar and email management, document formatting, and creating professional diagrams based on client input for proposals, tenders, and reports.
Qualifications
- Bachelor's degree in any field
- Experience in executive assistance and graphic design (or similar roles) highly preferred
- Excellent written and verbal communication skills in English
- Strong skills in document formatting, visual presentation, and branding
- Proactive, reliable, and detail-oriented
- Experience working with Australian clients or familiarity with Australian business culture preferred
Key Responsibilities
- Create professional diagrams and visual materials based on client-provided drawings
- Prepare proposals, tender documents, and client reports
- Manage the Director's calendar, meetings, and appointments
- Format and produce professional documents, presentations, and templates
- Monitor inboxes and manage routine correspondence
- Coordinate with clients on reminders, onboarding, and follow-ups
- Maintain digital files, templates, and SOP documentation
- Support tender submissions by pre-filling compliance and experience details
- Manage and update client LinkedIn accounts professionally
- Assist with event coordination and attendee communications
- Develop a growing library of designed diagrams and templates
- Deliver high-quality reports and materials that meet branding standards
Tools & Software
- Microsoft 365 (Word, Excel, Outlook, PowerPoint)
- Adobe Tools
- Other design tools as required
Benefits & Perks
- Competitive salary package
- Performance and tenure-based incentives
- Paid time off and day shift schedule
- Referral bonuses
- Engagement and recognition programs
- HMO coverage starting on day one
- 37.5-hour work week with weekends off
- Career growth opportunities with international clients
- Modern offices with convenient location and amenities
- Supportive and inclusive work culture
- Access to continuous training and skills development
Job Type: Full-time
Benefits:
- Company events
- Health insurance
- Transportation service provided
Application Question(s):
- This is an office-based role in Pampanga, not WFH. Are you willing to work on-site?
- How many years of Executive Assistant experience do you have?
- Please give us your available time to chat or conduct tests during weekdays, from 8am to 5pm, for the next 7-14 days.
- How much is your expected salary for this role?
Work Location: In person
