Executive Assistant
3 days ago
Roles and Responsibilities
- Provide high-level executive support to managers, ensuring they stay aligned with strategic priorities
- Manage schedules, meetings, communications, and travel with precision
- Relay key messages and ensure follow-up on action items between stakeholders
- Handle company credit card reconciliation and financial admin tasks
- Coordinate events, team meetings, agendas, and track action items
- Ensure the office environment is professional, organized, and welcoming
- Assist with onboarding and workstation setup for new team members
- Provide general admin support across departments as needed
Required Experience
- Executive assistant or operations support role within a corporate setting
- Managing confidential information with integrity and discretion
- Handling high-level communication and cross-functional coordination
- Managing executive travel and calendar scheduling
- Preparing agendas, meeting minutes, and follow-up tracking
- Experience coordinating office operations and interacting with external stakeholders
Minimum Qualifications
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Familiarity with tools like Jobpac, Procore, OneNote
- Strong time management, prioritization, and attention to detail
- Exceptional written and verbal communication skills
- Ability to work autonomously and adapt to dynamic environments
A Successful Candidate Must Have
- High level of professionalism and a solution-focused mindset
- Integrity, honesty, and discretion with sensitive matters
- A proactive, flexible approach to supporting leaders and teams
- Strong relationship-building skills with internal and external stakeholders
- Supporting multiple executives or managers simultaneously
Proficient With
- Microsoft Outlook, Excel, Word
- Project and communication tools (Jobpac, Procore, OneNote)
- Calendar and travel management systems
- Document formatting and business correspondence
Experience Advantage
- Prior experience in a construction, engineering, or project-based business
- Experience with onboarding coordination and office management
- Familiarity with executive-level reporting, project updates, and KPIs
-
Executive Assistant
24 hours ago
Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per yearJoin our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...
-
Executive Assistant
22 hours ago
Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per yearCompany OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...
-
Executive Assistant
2 weeks ago
Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time ₱360,000 - ₱420,000 per yearExecutive Assistant / Virtual AssistantLocation: Plaza Victoria Bldg., Sto. Domingo, Angeles CityStart Date: ASAPEmployment Type: Full-TimeCompensation: Competitive Pay (commensurate with experience)About the RoleWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational...
-
Executive Assistant
5 days ago
Angeles City, Central Luzon, Philippines The Boss System Full timeThis is an independent contract role supporting a client-based setup. The Executive Assistant will provide high-level administrative support to executives, ensuring efficient day-to-day operations and coordination across various tasks and projects.Key Responsibilities:Manage executive schedules, appointments, and travel arrangements.Prepare and organize...
-
Executive Assistant
1 week ago
Angeles City, Central Luzon, Philippines The BOSS System Full time ₱1,440,000 - ₱1,800,000 per yearKey Responsibilities:Manage executive schedules, appointments, and travel arrangements.Prepare and organize reports, correspondence, and presentations.Handle confidential documents and information with discretion.Coordinate meetings, take minutes, and ensure action items are followed through.Communicate effectively with internal teams and external...
-
Executive Assistant
5 days ago
Angeles City, Central Luzon, Philippines Brainbox Full time ₱800,000 - ₱1,200,000 per yearAbout BrainboxBrainbox is not your typical BPO. Our core value of "Always Be Kind" is at the heart of everything we do—shaping our policies, decisions, and daily interactions. Our management team in the Philippines is 100% Filipino, and we are committed to developing our people every step of the way. From continuous training to HMO coverage starting on day...
-
Executive Assistant Support
1 week ago
Angeles City, Central Luzon, Philippines DCD Foods Franchising OPC Full time ₱900,000 - ₱1,200,000 per yearJob Title: Executive Assistant (EA) SupportJob Summary:The Executive Assistant (EA) Support provides comprehensive administrative and operational assistance to the management team. The role ensures smooth day-to-day coordination of schedules, meetings, communications, and reports, allowing executives to focus on strategic priorities.Key...
-
Executive Virtual Assistant
5 days ago
Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time ₱250,000 - ₱500,000 per yearExecutive Virtual Assistant (Data Entry Focus, Office-Based)We are seeking a highly organized and detail-oriented Executive Virtual Assistant with strong data entry skills to join our growing team. This role will primarily focus on handling data entry and administrative support tasks while also assisting with executive-level responsibilities such as...
-
Executive Assistant
1 week ago
Angeles City, Central Luzon, Philippines ProSpace Solutions OPC Full time ₱40,000 - ₱60,000 per yearMake the Smart Move with PeopleSmart Placements – Join Our Team and Build Your CareerWe're looking for a proactive and detail-oriented Executive Assistant to manage key finance, reporting, and administrative tasks. This role is vital in ensuring smooth day-to-day operations through timely credit card reconciliations, invoice follow-ups, report preparation,...
-
Executive Assistant
5 days ago
Angeles City, Central Luzon, Philippines Crimson Builders, Inc. Full timePosition: Executive AssistantLocation: Angeles CityEmployment type: Full timeRESPONSIBILITIES-Manage calendar-Maintain employee files and ensure payroll documents are properly filed and updated-Encode and update actual costs and office expenses-Coordinate with the accounting or finance department to ensure data accuracy-Coordinate with suppliers and vendors...