Accounts - Invoice Compliance & Approvals Officer

6 days ago

Legazpi, Bicol, Philippines Pandr Outsourcing Full time ₱104,000 - ₱130,878 per year

Job Overview

We are seeking a detail-oriented Invoice Audit & Approval Specialist to manage the end-to-end review and approval of installer and supplier invoices. The role is critical in ensuring accurate, compliant, and timely payments while protecting company margins through strict alignment with approved rate cards and supplier price lists. The successful candidate will play a key role in maintaining governance, ensuring clean audit trails, and partnering with stakeholders to resolve discrepancies and drive process improvements.

Key Responsibilities

  • Audit and approve installer invoices against approved rate cards, verifying base rates, travel, variations, and additional charges.
  • Review supplier invoices against approved price lists and purchase orders, ensuring accuracy of quantities, SKUs, unit prices, freight, and taxes.
  • Approve compliant invoices for processing and flag variances, recording clear notes and routing issues for internal review.
  • Maintain version control for rate cards and price lists while keeping organized reference packs of all supporting documentation.
  • Ensure governance and controls by respecting segregation of duties and maintaining clean audit trails.
  • Prepare weekly exception and variance reports, highlighting recurring issues across installers, suppliers, or regions.
  • Communicate feedback to suppliers and installers regarding discrepancies, working with Operations, Procurement, and Projects to prevent repeat errors.
  • Support continuous improvement by recommending updates to rate cards, price lists, SOPs, and suggesting automation opportunities to reduce errors.
  • Perform additional duties as assigned to support business objectives.

Qualifications

  • Proven experience in invoice auditing, accounts payable, or financial control.
  • Strong knowledge of rate cards, price lists, and purchase order processes.
  • High attention to detail with the ability to identify and resolve discrepancies.
  • Excellent communication and stakeholder management skills.
  • Proficiency in MS Office, financial systems, or ERP platforms.
  • Strong organizational and analytical skills with a proactive approach to continuous improvement.
Benefits
  • Healthy, supportive, and conducive work environment (Great Place to Work Certified for three consecutive years)
  • Work with an innovative company delivering cutting-edge solutions across multiple industries
  • Lead a team in a fast-paced, high-growth environment
  • Competitive salary with opportunities for career advancement
  • Collaborative, forward-thinking work culture
  • 21 leave credits plus all client-based holidays
  • HMO coverage with dependent benefits
  • Exposure to world-class leadership from both local and international supervisors

Ready to take your sales career to the next level? Apply now

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