Admin/Accounting Staff

2 days ago

Legazpi, Bicol, Philippines GOLDEN ACRES FOOD SERVICE CORPORATION Full time ₱250,000 - ₱500,000 per year

The Admin Assistant is responsible for supporting the finance and accounting team by processing invoices, coordinating payment collection from clients and vendors, and ensuring the efficient handling of order transactions. This role ensures that all financial documents are accurately recorded and payments are collected on time while maintaining compliance with company policies and financial regulations.

Invoice Processing and Payment Coordination

1.    Prepare and process invoices for clients and vendors accurately and on time.

2.    Ensure invoices align with purchase orders and contract agreements.

3.    Maintain proper documentation and filing of invoices and payment records.

Collection and Fees Handling

4.    Follow up on payments and outstanding balances from clients and vendors.

5.    Deposit Payments Received from Clients

  1. Handling and Liquidations of Petty Cash Fund of Branch Offices

7.    Collect Payment and Issue Collection Receipt to Clients

8.    Ensure accurate recording of received payments and issue official receipts.

9.    Coordinate with finance and sales teams regarding collection schedules and discrepancies.

Order Processing and Documentation

  1. Process and verify purchase orders and sales transactions.

  2. Ensure completeness of order-related financial documentation.

  3. Coordinate with internal teams to track order status and resolve billing issues.

Reconciliation and Reporting

  1. Reconcile invoices, payments, and client/vendor accounts.

  2. Assist in preparing financial reports related to invoicing, collections, and order processing.

  3. Identify discrepancies and report to the Finance Manager for resolution.

Administrative and Clerical Support

  1. Maintain organized financial records and document control.

17.  Provide clerical support such as data entry, filing, and correspondence.

18. Respond to client/vendor inquiries regarding invoices and payments.

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