Purchasing Officer

14 hours ago

Makati City, National Capital Region, Philippines OAMPI Inc. Full time
Job Summary

We are looking for a detail-oriented and proactive Purchasing Officer to join our team. In this role, you will be responsible for sourcing, evaluating, and procuring goods and services that support company operations. You will ensure cost-effective purchasing, compliance with internal policies, and timely processing of procurement transactions while maintaining strong relationships with suppliers.


Key Responsibilities

Procurement & Sourcing

  • Source and evaluate suppliers that meet quality, cost, and delivery requirements
  • Obtain and analyze quotations, proposals, and supplier bids
  • Conduct price benchmarking, cost analysis, and market research
  • Negotiate pricing, terms, and contracts with transparency and fairness

Purchase Order Management

  • Prepare, review, and process Purchase Orders in accordance with the Authorization Level Matrix
  • Ensure accuracy of specifications, quantities, pricing, and delivery timelines
  • Coordinate with Finance, Operations, IT, Facilities, and other departments to validate procurement needs
  • Track PO status and ensure timely delivery and fulfillment

Vendor Management

  • Maintain an updated list of accredited suppliers and ensure compliance with required documentation (e.g., BIR 2303, Mayor's Permit, bank details)
  • Evaluate supplier performance based on quality, reliability, service, and pricing
  • Resolve vendor-related issues such as delays, discrepancies, or quality concerns

Logistics & Delivery Coordination

  • Coordinate delivery schedules with facilities and end-users
  • Ensure smooth receipt of goods and services in line with agreed timelines
  • Validate Delivery Receipts, Service Reports, and supporting documents

Compliance, Controls & Documentation

  • Ensure procurement transactions comply with internal controls and audit standards
  • Maintain complete and organized procurement documentation
  • Coordinate with Finance for invoice validation, three-way matching (PO, DR, Invoice), and payment processing
  • Support compliance with BIR, PEZA, and other regulatory requirements as needed

Qualifications

Education

  • Bachelor's Degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field
  • Procurement or supply chain certification is an advantage

Experience

  • 3–5 years of experience in purchasing, procurement, or supply chain operations
  • Experience in supplier accreditation, price canvassing, and PO processing
  • Experience working with cross-functional teams is a plus

Technical Skills

  • Proficient in Microsoft Excel (lookup functions, pivot tables, basic analysis)
  • Familiarity with ERP or procurement systems (e.g., SAP, MS Dynamics) is an advantage
  • Strong understanding of purchasing workflows, documentation, and cost analysis
  • Knowledge of local procurement compliance requirements (e.g., BIR 2303 validation) preferred

Core Competencies

  • Strong negotiation, communication, and coordination skills
  • High attention to detail and accuracy
  • Ability to manage multiple procurement requests in a fast-paced environment
  • Strong sense of integrity, professionalism, and confidentiality

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