Purchasing Officer

2 weeks ago

Makati City, National Capital Region, Philippines Don Tim Development Corp. Full time ₱30,000 - ₱60,000 per year

Don Tim Development Corporation (DTDC), a real estate development company with over 70 hectares of prime properties spread across four thriving residential communities - Monte Vista, Alta Monte, Montebello and South Midland is currently seeking for a team player Purchasing officer who will play a crucial role in the company's end to end process of purchasing materials, goods, and services essential to ensure smooth operations.

Duties and Responsibilities:

  • Research potential vendors and negotiate better prices and best payments with both existing and new suppliers.
  • Manage purchase orders and ensure timely delivery.
  • Maintain inventory of the company office assets and supplies.
  • Source for quality items requested at best price.
  • Keep updated records for all purchases made by making a retrieval system
  • Point person for end users to clarify any purchase requests and fully understand the requirements.
  • Secure proper approvals by the authorized signatories based on their limits of authority.
  • Track and maintain status of orders, reporting delivery issues to affected end users. Monitors vendor delivery dates; identifies past-due dates and contacts vendors to develop a course of action to expedite orders.
  • Promptly responds and facilitates the requests for emergency orders.
  • Receive all delivered items and ensure correctness and completeness of the delivery.
  • Reconcile discrepancy between actual delivery, purchase order and invoice.
  • Endorse the purchased item to the requestor with acknowledged receipt.
  • Process facilitation of vendor billing/invoices and ensure completeness of documents before proceeding with Request for Payment through a software-based system.
  • Initiate request for Request for Payment for purchased items and for regular billings.
  • Maintain and monitor vendor code and database.
  • Performs other duties and responsibilities that may be assigned from time to time.

Qualifications:

  • Bachelor's degree in business, logistics, procurement or an equivalent related working experience similar to the role.
  • Previous track record of success for similar role
  • Proficiency in the relevant management software programs.
  • Excellent written and verbal communication and negotiation skills.
  • Great organizational and planning skills.

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