Sales Admin Assistant

The Sales Admin provides essential support to the sales team by managing documentation, processing sales transactions, coordinating with internal departments, and maintaining accurate sales records. This role ensures smooth sales operations and excellent customer service throughout the sales process.

KEY RESPONSIBILITIES

Sales Support & Coordination

• Assist the sales team with administrative tasks to support daily operations
• Act as the main point of contact for sales-related inquiries (internal and external).
• Coordinate with departments such as logistics, finance, and operations to fulfill sales orders

Sales Processing & Documentation

• Prepare, process, and track sales orders, invoices, quotations, and purchase requests
• Ensure completeness and accuracy of sales documents before endorsing for approval
• Monitor and track order status and update the team client regularly
• Maintain organized digital and physical sales files for easy retrieval

Data Management & Reporting

• Maintain up-to-date sales records, customer profiles, pricing lists, and product date
• Generate and submit accurate weekly and monthly sales performance reports
• Update sales monitoring sheets, trackers, or dashboards

Customer Assistance

• Provide after-sales support, respond to customer concerns, and escalate when needed
• Assist managing client communication via email, calls, or messaging platforms
• Ensure high customer satisfaction through efficient sales coordination.

Inventory & Delivery Monitoring

• Help monitor stock levels and inform the sales team of inventory availability
• Coordinate delivery schedules and prepare dispatch documents
• Work closely with warehouse and logistics partners for timely delivery
• Ensure no delays are caused by miscommunication or missing documents

Sprout Timekeeping Management for Sales Associates

• Monitor daily attendance, schedules, and time logs of Sales Associates using Sprout
• Ensure correct punch-ins, punch-outs, break logs, and work hours
• Report attendance issues, missing logs, or discrepancies to HR/Admin
• Ensure 100% compliance with timekeeping documentation before payroll cut-off
• Assist Sales Associates with basic timekeeping concerns or escalate system issues
• Track deployment schedules vs logged hours for accuracy
• Help ensure store attendance supports operational staffing needs

OTHER ADMINISTRATIVE TASKS

• Support sales events, promotions, and campaigns when needed
• Perform other duties assigned by Sales or management related to sales operations or staffing documentation

EDUCATION: Bachelor's degree in Busines Administration, Marketing, or related field(or substitute with Bachelor's degree plus 3 years or relevant work experience)

EXPERIENCE:

- At least 1-2 years of experience in sales support or administrative roles(preferred)

• Experience using Sprout or similar timekeeping systems is an advantage

SKILLS:

• Proficient in MS Excel, Google Sheets, and reporting tools
• Strong organizational and multitasking abilities
• Excellent communication and coordination skills
• Detail-oriented and process-driven mindset
• Ability to work in a fast-paced and growing sales environment
• Maintains confidentiality and data integrity

Core Competencies

• Organizational and analytical skills
• Internal coordination and follow-through
• Customer-focused and solution-oriented
• Timekeeping compliance and accuracy
• Team collaboration and data integrity
• Problem-solving and initiative

BENEFITS

• Basic salary
• Employee discount on products
• Paid training and career growth path
• Meal and transpo allowance subsidy
• Complete government benefits (SSS, PhilHealth, Pag-IBIG)
• HMO benefits upon regularization

Job Types: Full-time, Permanent

Pay: Php25, Php30,000.00 per month

Benefits:

• Employee discount
• Free parking
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person