HR OFFICER/GENERALIST

DUTIES & RESPONSIBILITIES

HR OFFICER/GENERALIST is responsible for designing, managing, and evaluating employee pay structures and benefits programs to ensure fairness, competitiveness, and compliance with labor laws. They handle payroll coordination, administer health and retirement plans, and support strategic HR initiatives like incentive schemes and retention efforts. Their role is crucial in maintaining employee satisfaction and aligning rewards with organizational goals.

PRIMARY DUTIES:

1. Compensation Strategy & Administration

• Develop and implement salary structures aligned with market benchmarks and internal equity.
• Administer payroll processes, ensuring accuracy, timeliness, and compliance with labor laws.
• Coordinate with Finance for salary disbursements and statutory deductions.

2. Benefits Management

• Design and manage employee benefits programs (e.g., health insurance, retirement plans, leave entitlements).
• Liaise with providers for enrollment, claims, and renewals.
• Monitor utilization and recommend enhancements based on employee feedback and cost-efficiency.

3. Compliance & Reporting

• Ensure compensation and benefits practices comply with labor regulations and company policies.
• Prepare government-mandated reports (e.g., SSS, PhilHealth, Pag-IBIG, BIR).
• Maintain documentation for audits and internal reviews.

4. Policy Development & Communication

• Draft and update compensation and benefits policies, including incentive schemes and allowances.
• Communicate policies clearly to employees and respond to inquiries or disputes.
• Conduct orientation sessions for new hires regarding compensation and benefits.

5. Data Analysis & Benchmarking

• Conduct salary and benefits benchmarking against industry standards.
• Analyze compensation trends and recommend adjustments to maintain competitiveness.
• Track KPIs related to retention, cost of benefits, and employee satisfaction.

6. Support for Strategic HR Initiatives

• Collaborate on performance-based reward systems and retention programs.
• Provide data and insights for workforce planning and budgeting.
• Participate in internal committees related to employee welfare and engagement.

7. Payroll Management

a. Payroll Processing

• Accurately compute salaries, deductions, and benefits based on attendance and approved adjustments.
• Ensure timely disbursement of salaries through bank coordination or internal systems.
• Handle final pay computation for resigning or retiring employees.

b.  Records Management

• Maintain up-to-date payroll records, including employee profiles, salary history, and tax declarations.
• Safeguard confidential payroll data in compliance with data privacy regulations.

c.  Statutory Compliance

• Prepare and file government-mandated contributions and reports (e.g., SSS, PhilHealth, Pag-IBIG, BIR).
• Monitor changes in labor laws and tax regulations to ensure payroll compliance.

d.  Audit & Reconciliation

• Reconcile payroll transactions with accounting records and resolve discrepancies.
• Support internal and external audits by providing accurate payroll documentation.

e. Employee Support

• Address employee inquiries regarding payslips, deductions, and benefits.
• Coordinate with HR for updates on promotions, status changes, and leave adjustments affecting payroll.

f.  System & Process Improvement

• Recommend enhancements to payroll systems and workflows for efficiency and accuracy.
• Participate in testing and implementation of payroll software upgrades or transitions.

SECONDARY DUTIES:

8. HR Generalist

• Manage end-to-end hiring processes (job postings, screening, interviews, offers).

• Facilitate smooth onboarding and orientation for new employees.

• Act as the point of contact for employee concerns and grievances.

• Foster positive workplace culture and engagement initiatives.

• Support appraisal cycles and performance reviews.

• Assist managers in setting KPIs and monitoring employee progress.

• Identify skill gaps and coordinate training programs.

• Track employee development and maintain training records.

• Ensure adherence to labor laws, company policies, and government regulations.

• Prepare HR reports and maintain employee records for audits.

• Draft HR policies, memos, and standard operating procedures.

• Maintain HRIS systems and employee databases.

QUALIFICATION:

• Graduate of Bachelor's degree: BSHRM, BSBA, Accounting, Financial Management, BS Math and other related course.
• 3–5 years in HR roles with direct exposure to compensation and benefits
• Experience in policy development, incentive design, and compliance audits
• Proficient in utilizing MSOffice Suite particularly Excel
• Having used HR payroll system is an advantage
• Commendable communication skills and ability to deliver and present reports
• Detail oriented

KEY SKILLS & COMPETENCIES:

• Strong grasp of labor laws, taxation, and statutory benefits (SSS, PhilHealth, Pag-IBIG, BIR)
• Proficiency in payroll systems and HRIS platforms
• Analytical skills for benchmarking, cost modeling, and retention analytics
• Excellent communication and policy writing abilities
• High attention to detail and confidentiality management

Please email your CV

Office Location: Parqal Mall, Parañaque City