WFH Contract Administrator

6 days ago

Manila, National Capital Region, Philippines BruntWork Full time

Job Role Summary/Overview

Join a growing luxury home building company as a Contract Administrator/Bookkeeper VA where you'll be the backbone of their financial operations. In this role, you'll ensure smooth financial workflows by processing invoices, tracking project costs, and maintaining clear communication with suppliers and contractors.

Job Highlights

  • Rate: Approximately PHP 54,000
  • Paid Hours per Week: 40

  • Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU Time

  • Work Arrangement: Work from home

  • Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

  • Process incoming invoices from the accounts email inbox into the company's project management system and accounting software
  • Match invoices to the appropriate jobs, budgets, and purchase orders to maintain accurate job costing
  • Track and document project progress, materials, and hours based on contractor reports
  • Ensure proper documentation of all financial transactions
  • Apply appropriate payment terms days) based on supplier agreements
  • Prepare payment batches in Xero for final approval
  • Respond to inquiries from suppliers and contractors regarding payment status
  • Maintain organized records of all financial documentation
  • Follow up with trades and suppliers regarding payment dates and terms
  • Support the transition between software systems if/when the company changes from their current setup

Requirements:

  • Experience with construction or building industry terminology and processes
  • Proficiency with Xero accounting software
  • Familiarity with project management software (experience with Build Logic is a plus)
  • Strong attention to detail, particularly for matching invoices to jobs
  • Excellent organizational skills to maintain clear documentation
  • Experience with accounts payable processes
  • Understanding of basic bookkeeping principles
  • Adaptability to learn new software systems

ZR_27787_JOB

Reminder

  • Kindly apply directly to the link provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

Independent Contractor Perks

  • HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring

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