WFH Contract Administrator

5 days ago

Manila, National Capital Region, Philippines BruntWork Full time

Job Role Summary/Overview

Join a growing luxury home building company as a Contract Administrator/Bookkeeper VA where you'll be the backbone of their financial operations. In this role, you'll ensure smooth financial workflows by processing invoices, tracking project costs, and maintaining clear communication with suppliers and contractors.

Job Highlights

  • Rate: Approximately PHP 54,000
  • Paid Hours per Week: 40

  • Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU Time

  • Work Arrangement: Work from home

  • Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

  • Process incoming invoices from the accounts email inbox into the company's project management system and accounting software
  • Match invoices to the appropriate jobs, budgets, and purchase orders to maintain accurate job costing
  • Track and document project progress, materials, and hours based on contractor reports
  • Ensure proper documentation of all financial transactions
  • Apply appropriate payment terms days) based on supplier agreements
  • Prepare payment batches in Xero for final approval
  • Respond to inquiries from suppliers and contractors regarding payment status
  • Maintain organized records of all financial documentation
  • Follow up with trades and suppliers regarding payment dates and terms
  • Support the transition between software systems if/when the company changes from their current setup

Requirements:

  • Experience with construction or building industry terminology and processes
  • Proficiency with Xero accounting software
  • Familiarity with project management software (experience with Build Logic is a plus)
  • Strong attention to detail, particularly for matching invoices to jobs
  • Excellent organizational skills to maintain clear documentation
  • Experience with accounts payable processes
  • Understanding of basic bookkeeping principles
  • Adaptability to learn new software systems

ZR_27787_JOB

Reminder

  • Kindly apply directly to the link provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

Independent Contractor Perks

  • HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring

  • Bookkeeper and Contract Administrator

    5 days ago

    Manila, National Capital Region, Philippines Staff Domain Inc Full time ₱60,000 - ₱90,000 per year

    Setup and Location: WFH Work Schedule: 10:00 AM-7:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)Employment Type: Full-time Ready to do work that actually excites you? Our client is seeking a highly organised and detail-oriented individual to join our team as a Bookkeeper & Contract Administrator. This dual role will be responsible for managing the company's...

  • Contracts Administrator

    7 days ago

    Manila, National Capital Region, Philippines Staff Domain Inc Full time ₱250,000 - ₱350,000 per year

    Setup and Location: Hybrid Work Schedule: 09:00 AM to 06:00 PM AEST (06:00 AM - 03:00 PM PH Time) Employment Type: Full-timeReady to do work that actually excites you?We're looking for a commercially minded Contracts Administrator to protect our position on live projects. This role is all about contract clarity, scope control, and making sure risks, delays,...

  • Contract & Project Administrator

    3 days ago

    Manila, National Capital Region, Philippines AS White Global Full time ₱50,000 - ₱80,000 per year

    What if your next role was with a specialist Australian consultancy known for delivering high-stakes commercial projects with precision, integrity, and industry-leading standards?The OpportunityStep into a pivotal role where your attention to detail directly strengthens project outcomes from tender to close-out. As the Contract & Project Administrator,...

  • Contract & Project Administrator

    24 hours ago

    Manila, National Capital Region, Philippines ASW Full time

    Job Description What if your next role was with a specialist Australian consultancy known for delivering high-stakes commercial projects with precision, integrity, and industry-leading standards?The OpportunityStep into a pivotal role where your attention to detail directly strengthens project outcomes from tender to close-out. As the Contract & Project...

  • Contract & Project Administrator

    24 hours ago

    Manila, National Capital Region, Philippines Asw Full time

    Job DescriptionWhat if your next role was with a specialist Australian consultancy known for delivering high-stakes commercial projects with precision, integrity, and industry-leading standards?The Opportunity Step into a pivotal role where your attention to detail directly strengthens project outcomes from tender to close-out. As the Contract & Project...

  • WFH Medical Billing Administrator

    7 days ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱400,000 - ₱600,000 per year

    We are looking for a skilled Medical Billing Administrator to manage end-to-end medical claim processing. Responsibilities include submitting claims through the EHR system, verifying insurance coverage, obtaining authorizations, reviewing patient bills, and following up on unpaid or denied claims. You will communicate with insurance payers to resolve...

  • WFH - Administrative & Reception Assistant

    7 days ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱45,000 - ₱60,000 per year

    OverviewJoin a growing landscape construction company in the Toronto area as their dedicated Administrative Assistant & Receptionist. In this role, you will manage all incoming calls and provide essential administrative support to keep operations running smoothly. This is an exciting opportunity to work with a dynamic team, take ownership of various...

  • WFH Administrative

    3 days ago

    Manila, National Capital Region, Philippines BruntWork Full time $28,000 - $42,000 per year

    Client Overview: A dynamic network marketing company with an international sales team spanning Canada, the United States, UK, and Australia. The business focuses on relationship-building and team development across multiple time zones. The owner is growth-oriented and looking to optimize operations by delegating backend tasks while maintaining personal...

  • WFH - Financial Administrative Assistant

    7 days ago

    Manila, National Capital Region, Philippines BruntWork Full time $25,000 - $50,000 per year

    OverviewJoin a US-based business seeking a reliable Financial Administrative Assistant to provide bookkeeping, payroll, and administrative support. This role is ideal for someone with strong accounting experience, excellent organizational skills, and the ability to work independently while maintaining high attention to detail. You'll play a key role in...

  • WFH - Administrative Assistant - Australian Education

    5 days ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱32,000 - ₱64,000 per year

    Overview:We are seeking a reliable and detail-oriented Administrative Assistant with experience in the Australian Education sector. The ideal candidate will provide high-level administrative support, demonstrate proficiency in Microsoft Office Suite, and leverage AI tools to improve productivity.Job Highlights:Work Schedule: Monday to Friday, 9:00 AM –...