Bookkeeper and Contract Administrator

Setup and Location: WFH

Work Schedule: 10:00 AM-7:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

Our client is seeking a highly organised and detail-oriented individual to join our team as a Bookkeeper & Contract Administrator. This dual role will be responsible for managing the company's day-to-day financial operations and supporting the administration of contracts, tenders, and compliance documentation. The successful candidate will have strong accounting knowledge, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

You'll be the kind of person who:

Bookkeeping (60%)

• Manage accounts payable and receivable, ensuring timely processing of invoices and payments.
• Reconcile bank, credit card, and supplier accounts on a regular basis.
• Prepare monthly financial reports and assist with cash flow forecasting.
• Maintain accurate records in Xero, Dext and SIMPRO.
• Process payroll, superannuation, leave entitlements, and PAYG.
• All data entry on Invoice Register, maintain excel spreadsheets for payables and receivables.
• Simpro Order Number Entering.
• Maintaining Payroll Timesheets.
• Maintaining Retention Figures.
• Track project costs, job profitability, and variations.
• Support external accountants and auditors with end-of-year reconciliations.
• Ensure all bookkeeping records are accurate, up to date, and compliant with Australian accounting standards.

Contract Administration (40%)

• Review, draft, and maintain subcontractor and client contracts, ensuring compliance with company and legal requirements.
• Email Organisation.
• Draw up Pricing Comparisons.
• Prepare Quotations.
• Organising Materials and tracking.
• Track contract milestones, variations, extensions of time, and payment schedules.
• Maintain records of communications, approvals, and variations for each project.
• Coordinate insurance certificates, SWMS, licences, and other compliance documentation.
• Liaise with project managers, clients, and subcontractors to ensure documentation and approvals are in order.
• Support project delivery by maintaining updated contract registers and project folders.
• Assist management with dispute resolution documentation and progress reporting.

Skills Needed

• Xero - Compulsory
• Dext - Compulsory
• Excel - Advanced
• Simpro - Foundational
• Ground plan - Basic

What You Bring

We're looking for someone with:

• Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
• Relevant experience in Australian bookkeeping, accounting support, or operations administration.
• Proficient in Xero, Dext, and Microsoft Excel, with strong ability to manage spreadsheets, reconciliations, and automated workflows.
• Solid understanding of AU bookkeeping standards, including AP/AR processing, bank reconciliation, GST concepts, BAS preparation support, and document management.
• Demonstrated experience in operations administration, such as coordinating tasks, managing documentation, processing information, and supporting daily business workflows.
• High attention to detail, with strong accuracy in financial data entry, coding, and reconciliation.
• Strong critical thinking skills and the ability to analyze information, troubleshoot discrepancies, and recommend efficient solutions.
• Highly organized with the ability to manage priorities, follow processes, and maintain structured documentation.
• Fast learner who can quickly adapt to new tools, systems, and work environments.
• Proactive work style with the initiative to anticipate needs, identify issues, and support continuous improvement.
• Long patience and strong resilience when handling repetitive tasks, peak workloads, or coordinating with multiple stakeholders.
• Excellent communication skills, both written and verbal, suitable for collaboration with AU clients, suppliers, and internal teams.
• Ability to work independently and in a team, managing deliverables with minimal supervision.

Why You'll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more.

Let's Talk

If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.