Executive Assistant – Rehab
4 days ago
Job Title: Executive Assistant – Rehab & Renovation Managers (US Market)
Team Outsource is hiring a full-time Executive Assistant to support our client's Rehab and Renovation Managers in the US. We are seeking a highly organized and detail-oriented individual who can effectively manage multiple priorities and ensure seamless day-to-day operations.
Role Overview
The Executive Assistant will serve as the right hand to the US-based Rehab and Renovation Managers, ensuring seamless day-to-day operations. You will handle scheduling, communications, project coordination, vendor follow-ups, and administrative tasks to keep renovation projects on track and within budget.
Key Responsibilities
- Provide high-level administrative support to Rehab and Renovation Managers in the US.
- Manage calendars, coordinate meetings, and schedule site visits.
- Prepare and maintain project documentation, contracts, and reports.
- Track project progress, timelines, and budgets; follow up with contractors and vendors.
- Communicate with property owners, tenants, and suppliers on behalf of the managers.
- Conduct research for materials, cost estimates, and vendor sourcing.
- Monitor permits, compliance requirements, and renovation milestones.
- Draft and proofread correspondence, proposals, and progress updates.
- Handle confidential information with discretion and professionalism.
- Perform other administrative and operational tasks as needed.
Qualifications
Required:
- Proven experience as an Executive Assistant or similar role in the US real estate, construction, or property management industries (required)
- At least 2 years' experience supporting Rehab Managers and/or Renovation Managers in the US market.
- Strong understanding of renovation project workflows, timelines, and vendor coordination.
- Excellent verbal and written communication skills in English.
- Proficiency in Google Workspace and Microsoft Office tools.
- Highly organized with exceptional attention to detail.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
Preferred
- Experience using project management software (e.g., Asana, Trello, ).
- Knowledge of US building permit processes and renovation compliance requirements.
Why Join T.O.?
- Work with a fast-growing and dynamic virtual assistant agency.
- 100% Remote Work—Work from anywhere
- Opportunities for professional growth and leadership.
- A supportive team that values your expertise and contributions.
Job Type: Full-time
Pay: Php60,000.00 per month
Benefits:
- Opportunities for promotion
- Pay raise
- Promotion to permanent employee
- Work from home
Application Question(s):
- Do you have experience as an Executive Assistant for US real estate, construction, or property management industries?
- Do you have experience supporting Rehab and/or Renovation Managers in the US?
Experience:
- US Executive Assistance: 2 years (Required)
Work Location: Remote
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