Senior Executive Assistant

2 weeks ago

Angeles City, Central Luzon, Philippines MVP Asia Pacific Inc. Full time

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs

Senior Executive Assistant

Job Description:

  • Understand the importance of managing very sensitive personal, internal and client information
  • Managing emails and preparing replies to all emails for the Managing Director
  • Arranging emails into priority of urgency and helping to ensure they are replied to in a timely manner
  • Helping to provide business oversight but monitoring the teams and associated deliverables for the key team in each business
  • Following up on clients, lawyers and other advisors on deliverables
  • Ensuing all tasks that need to be done by the Managing Director are managed and done
  • Escalating key deliverables to the Managing Director - even via a phone message and call if needed
  • Manage executive schedules, appointments, For the Managing Director
  • Managing Travel arrangements for the key executive teams in the businesses. Helping to research corporate travel options for best service and price.
  • Managing personal travel for the Managing Director and his family.
  • Prepare and organize correspondence, reports, and meeting materials.
  • Managing company compliance (under the AFSL), insurances and legal deliverables
  • Coordinate meetings, take minutes, and follow up on action items.
  • Support communication between the executive team and internal or external stakeholders.
  • Maintain well-organized filing systems for record management.
  • Ability to transcribe emails, minutes, documents from voice calls, voice or meeting recordings.
  • Handle confidential information with discretion and professionalism.
  • Liaise with vendors and assist in general administrative and operational tasks.
  • Assist with basic bookkeeping tasks such as recording expenses, preparing invoices, preparing payroll, ensuring a receipt is collected for all expenses and organizing financial records (in Xero).
  • Provide support in maintaining financial reports or spreadsheets, including budget at a high level.
  • Collaborate with accounting personnel to ensure timely and accurate documentation of financial transactions.
  • Be ready to manage a junior administration person to be hired in the future.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or a related field.
  • Proven experience as an Executive Assistant or in a similar role (e.g. project management).
  • Experience in vendor coordination and supporting budget management activities.
  • Proficiency in Microsoft Office Suite.
  • Basic bookkeeping knowledge and familiarity with accounting software (e.g., Xero). Training can be provided but basic bookkeeping skills key.
  • Strong organizational, multitasking, analytical skills and task management.
  • High level of professionalism and discretion in handling confidential information.
  • Ability to work independently and manage multiple priorities with minimal supervision.
  • Excellent written and verbal communication skills.

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