Virtual Operations Assistant

4 days ago

Work from Home, Philippines Multiplymii Full time ₱450,000 - ₱600,000 per year

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday-Friday, 9AM to 6PM AEST

About the Company

Our client is a fully integrated property services and asset management firm with expertise across facilities management, capital works, compliance, and development oversight.

With a commercial mindset and tailored approach, they help clients protect, maintain, and enhance the value of their real estate assets.

About the Role

We are seeking a high-performing Operations Assistant to lead day-to-day business functions across administration, finance, HR, compliance, and client operations. This role requires strategic oversight, autonomy, and a proactive mindset. The ideal candidate is resilient, confident, and thrives in fast-paced, high-growth environments. You will work closely with senior leadership and play a key role in driving operational excellence, client satisfaction, and continuous improvement.

Responsibilities

General Administrative Support:

  • Managing and organizing email correspondence efficiently.
  • Preparing documents, handling expenses, and maintaining records.
  • Managing calendar and schedule.
  • Arranging and preparing meetings, taking minutes, and following up on action items.
  • Ensuring business is maintaining compliance with Laws and Regulations.
  • Assisting team as necessary with Administrative tasks.
  • Preparing reports. Implementing reporting frameworks and compiling

Planning and Strategy. Developing goals, creating strategies and designing plans to improve productivity.

Developing HR framework. Recruiting, hiring and managing staff performance.

Bookkeeping:

  • Capable of developing accurate financial forecasts and budgets.
  • Manage financial reports
  • Process invoices, reconcile vendor statements and maintain accurate payment records.
  • Verify accuracy of financial transactions and reports.

Customer Service:

  • Make outbound calls to stakeholders as needed.
  • Ability to negotiate and maintain positive client relationships.
  • Schedule meetings and booking service calls with suppliers

Competencies and Qualifications

Must-Have

  • 5 years of experience in operations management or a similar role
  • 1-3 years of bookkeeping/accounting experience
  • Proficient with Xero
  • Excellent written and verbal communication
  • Ability to identify and resolve issues independently.

Nice-To-Have

  • Background in property services or asset management

What We Offer

  • 100% Remote Work
  • 13th Month Pay
  • Healthcare (HMO)
  • Complete Benefits Package - SSS, Philhealth, & Pag-ibig
  • Paid Service Incentive Lead (SIL)
  • Paid Philippines Holidays
  • Free Learning and Development Programs

Job Type: Part-time

Benefits:

  • Work from home

Application Question(s):

  • Are you comfortable to use your own laptop or desktop computer for this job?
  • What is your expected monthly salary for this position?
  • Are you comfortable to work Mon-Fri, from 9AM to 6PM Australian time?

Work Location: Remote

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