Executive Assistant to the Director

7 days ago

Eastwood Metro Manila, Philippines Law Assist Pty Ltd Full time ₱250,000 - ₱500,000 per year
Executive Assistant to the Director

Location: Onsite – Eastwood, Quezon City

Schedule: Monday to Friday, 7:00 AM – 3:00 PM (Philippine Time)

Work Arrangement: Onsite


About the Role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Director. The ideal candidate will be detail-oriented, reliable, and able to manage multiple priorities in a fast-paced environment. This position requires professionalism, discretion, and excellent communication skills.

Key Responsibilities

  • Manage the Director's daily calendar, appointments, and meetings to ensure efficient time management.
  • Coordinate and prepare for meetings, including creating agendas, taking minutes, and following up on action items.
  • Handle correspondence, communications, and document preparation on behalf of the Director.
  • Maintain and organize records, files, and reports with a high level of confidentiality.
  • Assist with project coordination, research, and administrative tasks as required.
  • Liaise professionally with internal teams, clients, and external partners.
  • Monitor and prioritize emails, calls, and requests for the Director's attention.
  • Support the Director in planning, organizing, and implementing operational or business initiatives.
  • Perform general office management duties and other tasks as may be assigned.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Proven experience as an Executive Assistant, Administrative Officer, or in a similar role.
  • Exceptional organizational and time-management skills with strong attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other productivity tools (e.g., Google Workspace, project management apps).
  • Ability to handle sensitive information with utmost professionalism and discretion.
  • Must be willing to work onsite in Eastwood, Quezon City.
  • Work schedule: 7:00 AM – 3:00 PM PHT, Monday to Friday.

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