Executive Assistant

37 minutes ago

Manila, National Capital Region, Philippines Amity Virtual Team Full time ₱1,200,000 - ₱2,400,000 per year

The Executive Assistant will provide high-level administrative and executive support to the Directors and broader Executive Leadership Team, including the Business Development Manager and Corporate Services Manager. This position will be instrumental in ensuring the smooth operation of executive functions, with a strong focus on calendar, email, and task management. A proactive approach, strong communication skills, high attention to detail, and the ability to work with minimal direction are essential to success in this role.

Duties and Responsibilities

  • Provide executive support primarily to the Directors.

  • Manage complex calendars, coordinate meetings, appointments, and events across multiple time zones.

  • Monitor, organise, and manage executive email inboxes, triaging communications and ensuring timely responses.

  • Develop and implement efficient systems and processes for email and calendar management.

  • Act as a communication bridge between Directors and other internal stakeholders, ensuring information flows effectively.

  • Collaborate closely with the Corporate Services Manager to extract key details from Directors necessary for organisational support and task execution.

  • Maintain task and action registers, track deadlines, and follow up on outstanding items.

  • Assist with preparation of reports, presentations, and documents as required.

  • Ensure the smooth operation of day-to-day executive tasks with a proactive and solution-oriented mindset.

  • Support the executive team in adopting and utilising new task management software (e.g., Monday, Assignit), contributing to process improvement and digital transition.

  • Exercise sound judgment, discretion, and confidentiality in all aspects of work.

  • Provide support for ad hoc administrative tasks as required.

  • Contribute to a positive and collaborative team culture by being approachable, reliable, and proactive.

Qualifications and Attributes:

  • Proven experience in an Executive Assistant or similar high-level administrative role.

  • Exceptional organisational and time management skills.

  • Strong interpersonal and communication skills, both written and verbal.

  • High attention to detail and ability to manage competing priorities.

  • Demonstrated confidence in working with senior executives and managing executive-level tasks independently.

  • Demonstrate strong software fluency and the ability to quickly adapt to new systems and platforms.

  • Proficiency in Microsoft Office 365 and familiarity with task/project management software.

  • Ability to contribute to process development and continuous improvement initiatives.

  • A proactive and confident personality with the capability to work autonomously and take initiative.

  • Executive Assistant

    20 minutes ago

    Manila, National Capital Region, Philippines Melco Resorts & Entertainment Full time ₱2,400,000 - ₱6,000,000 per year

    REQ13687 Executive Assistant (Open)Position SummaryThe Executive Assistant is primarily responsible for administrative and office support duties at the Executive Office and overall assistance to management and guests to facilitate the efficient operation of the organization.Primary ResponsibilitiesPerforms general clerical duties if the Executive...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Co Ban Kiat Hardware, Inc. Full time ₱250,000 - ₱750,000 per year

    Qualifications:Bachelor's Degree in any courseWith at least one (1) year of experience as an Executive Assistant/Admin Assistant/Marketing Assistant or any related experienceExcellent verbal communication and interpersonal skillsWith good time management skills and self-motivatedCan speak mandarin or hokkienDuties and Responsibilities:Act as the point of...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines 413c227b-d102-4885-8dbf-abb5e7373575 Full time ₱2,500,000 - ₱5,000,000 per year

    Make your next big career move by applying as KMC Solutions' next OFFSHORE EXECUTIVE ASSISTANTWe are seeking a detail-oriented and tech-savvy Offshore Executive Assistant to provide remote support to senior executives in our Australian business. The ideal candidate can manage multiple priorities in a fast-paced environment, demonstrate discretion, and work...

  • Executive Assistant

    1 hour ago

    Manila, National Capital Region, Philippines Ethereum Capital Full time ₱450,000 - ₱600,000 per year

    Job Description:We are looking for a highly organized and proactive Executive Assistant to support our management team. The EA will handle administrative tasks, manage schedules, coordinate meetings, and ensure smooth communication between the executive and internal or external stakeholders.Key Responsibilities:Manage the executive's calendar, schedules, and...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines van den Boom & Associates Full time $30,000 - $60,000 per year

    Executive Assistantvan den Boom & AssociatesRemote | Metro Manila Full Timevan den Boom & Associates is a US-based services firm. We specialize in supporting life science companies primarily through part-time accounting, finance, and operational support. We're seeking an exceptionally organized and detail-driven Executive Assistant to join our growing...

  • Executive Assistant

    2 hours ago

    Manila, National Capital Region, Philippines Heal Venture Lab Full time $18,000 - $36,000 per year

    Job Title: Executive AssistantLocation:Manila (Remote)Organization:Heal Venture LabIndustry:Healthcare Venture Building / MedTech / Private EquityEmployment Type:ContractThis is a Paid roleRole OverviewWe are seeking a highly organized, resourceful, and mission-alignedExecutive Assistant (EA)to support our Managing Partner. This role is ideal for someone...

  • Executive Assistant

    44 minutes ago

    Manila, National Capital Region, Philippines van den Boom & Associates Full time ₱1,200,000 - ₱2,400,000 per year

    Executive Assistantvan den Boom & AssociatesHybrid | Metro Manila Full Timevan den Boom & Associates is a US-based services firm. We specialize in supporting life science companies primarily through part-time accounting, finance, and operational support. We're seeking an exceptionally organized and detail-driven Executive Assistant to join our growing...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time ₱40,000 - ₱80,000 per year

    This is a remote position.Virtual Rockstar is hiring a full-time Executive Assistant on behalf of our client — a purpose-driven physical therapy organization based in Utah. This is an exciting opportunity to support a passionate entrepreneur and clinician who is building a thriving, people-first practice dedicated to helping others live the life they've...

  • Executive Assistant

    2 hours ago

    Manila, National Capital Region, Philippines Complete Development (CoDev) Full time ₱1,200,000 - ₱2,400,000 per year

    We are seeking a highly organized and resourceful Executive/Administrative Assistant to provide direct support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping operations running seamlessly behind the scenes.ResponsibilitiesExecutive SupportManage...

  • Executive Assistant

    2 hours ago

    Manila, National Capital Region, Philippines Subcontractor Hub Full time ₱420,000 - ₱540,000 per year

    About the RoleThe Executive Assistant will provide high-level administrative support to Executive at SubcontractorHub. This role requires a motivated individual who can effectively manage administrative tasks, handle confidential information, and communicate with professionalism. The ideal candidate is skilled at taking direction and completing assigned...