Executive Assistant

3 days ago

Eastwood Metro Manila, Philippines Outsourced Quality Assured Services Inc. (ISO Certified) Full time ₱1,200,000 - ₱2,400,000 per year

We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.

For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed.

This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space.

You'll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for.

Responsibilities:

  • Provide comprehensive diary and schedule management for senior executives
  • Book meeting rooms, schedule internal and external meetings
  • Prepare professional correspondence, memos, and reports
  • Draft, format, and manage documents for e-signature via DocuSign
  • Manage incoming communications, prioritize urgent matters, and filter information accordingly
  • Take minutes during management meetings
  • Coordinate new hire onboarding: set up emails, phone lines, and tech access
  • Compile and maintain employee handbooks, training manuals, and code of conduct documents
  • Organize and maintain the company shared drive and internal file systems
  • Keep training materials and internal documents up-to-date
  • Assist in the recruitment process by placing job ads and filtering CVs
  • Maintain applicant records and coordinate interviews as needed
  • Provide general administrative support to different departments when required
  • Make complex travel arrangements including international business trips
  • Coordinate logistics for team meetings, conferences, and corporate events

Qualifications:

  • Prior experience in an executive assistant or administrative role.
  • Experience working for a UK executive or industry
  • Strong administrative and technical skills
  • Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
  • Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.

Additional Information

  • M to F, 3 PM to 12 AM PH Time
  • Must be willing to work onsite - Eastwood office
  • Quarterly bonus potential based on performance

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