Executive Assistant

1 day ago

Eastwood Metro Manila, Philippines Outsourced Quality Assured Services Inc. (ISO Certified) Full time ₱1,200,000 - ₱2,400,000 per year

We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.

For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed.

This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space.

You'll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for.

Responsibilities:

  • Provide comprehensive diary and schedule management for senior executives
  • Book meeting rooms, schedule internal and external meetings
  • Prepare professional correspondence, memos, and reports
  • Draft, format, and manage documents for e-signature via DocuSign
  • Manage incoming communications, prioritize urgent matters, and filter information accordingly
  • Take minutes during management meetings
  • Coordinate new hire onboarding: set up emails, phone lines, and tech access
  • Compile and maintain employee handbooks, training manuals, and code of conduct documents
  • Organize and maintain the company shared drive and internal file systems
  • Keep training materials and internal documents up-to-date
  • Assist in the recruitment process by placing job ads and filtering CVs
  • Maintain applicant records and coordinate interviews as needed
  • Provide general administrative support to different departments when required
  • Make complex travel arrangements including international business trips
  • Coordinate logistics for team meetings, conferences, and corporate events

Qualifications:

  • Prior experience in an executive assistant or administrative role.
  • Experience working for a UK executive or industry
  • Strong administrative and technical skills
  • Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
  • Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.

Additional Information

  • M to F, 3 PM to 12 AM PH Time
  • Must be willing to work onsite - Eastwood office
  • Quarterly bonus potential based on performance

  • Executive Assistant, Growth Opportunities

    4 weeks ago

    , Metro Manila, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Administrative Assistant

    5 days ago

    Eastwood, Metro Manila, Philippines TECHNOGLOBAL TEAM, INC. Full time ₱450,000 - ₱900,000 per year

    ENJOY THE BENEFITS OF WORKING IN A HYBRID SET-UPWork with flexibility at home, take a free lunch when you're onsite. #WeAreTGT in Eastwood: Great Place to Work CertifiedHealth & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insuranceRewards & Recognition: 24 PTOs (with conversion), annual...

  • Executive Assistant

    2 weeks ago

    Eastwood City, Philippines HARTECH SOLUTIONS Full time ₱360,000 - ₱480,000 per year

    Job Title: Executive AssistantEmployment Type: Full-timeJob Overview:We are looking for a proactive and organized Executive Assistant with 1–2 years of related experience to provide high-level support to our executives. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with...

  • Executive Assistant

    5 days ago

    Eastwood City, Philippines Electrodry Full time ₱600,000 - ₱780,000 per year

    ENJOY THE BENEFITS OF WORKING IN A HYBRID SET-UP Work with flexibility at home, take a free lunch when you're onsite.#WeAreTGT in Eastwood: Great Place to Work CertifiedHealth & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insuranceRewards & Recognition: 24 PTOs (with conversion), annual...

  • Executive Assistant

    7 days ago

    Eastwood City, Philippines Intelassist Inc. Full time ₱1,200,000 - ₱1,800,000 per year

    Employment Type: Full-Time EmploymentWork Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.Work Schedule: Night Shift (Following U.S. Time Zone)Location: Eastwood, Libis, Quezon CitySalary Package: 45,000 to 55,000 PHP/MonthlyJob Description:The Administrative Assistant will provide comprehensive support to ensure client's...

  • Executive Assistant

    6 days ago

    , Metro Manila, Philippines FinStrat Management Full time

    Join to apply for the Executive Assistant role at FinStrat Management 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant role at FinStrat Management The RoleFinStrat Management (“FSM”) is seeking a high-performing Executive Assistant to provide strategic support to senior leadership. This role requires exceptional...

  • Executive Assistant

    6 days ago

    , Metro Manila, Philippines LeapFroggr Full time

    Join to apply for the Executive Assistant role at LeapFroggr Join to apply for the Executive Assistant role at LeapFroggr Get AI-powered advice on this job and more exclusive features. About The RoleWe are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with...

  • Executive Assistant

    6 days ago

    , Metro Manila, Philippines Klaiya Full time

    Overview Join to apply for the Executive Assistant role at Klaiya Responsibilities Provide executive administrative support, including managing calendars, scheduling meetings, and attending meetings. Liaison between the executive team, mid-management, associates, and clients. Manage confidential information and ensure a high level of discretion. Assist with...

  • Executive Assistant

    1 week ago

    , Metro Manila, Philippines ELITE BUSINESS SOLUTIONS Full time

    The Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...

  • Executive Assistant

    1 week ago

    , Metro Manila, Philippines Private Advertiser Full time

    Job Summary The Executive Assistant position is based in Metro Manila and will provide crucial administrative support, organizational, logistical to our senior leadership, President & CEO. As an Executive Assistant, you will play a vital role in ensuring of the operations of the office and performs ad hoc tasks as assigned by the President. Job...