
General Office Administrative Assistant
2 weeks ago
Key Responsibilities
- Communication Management: Answer and direct phone calls, respond to emails, and handle correspondence
- Scheduling: Organize and schedule appointments, meetings, and events
- Document Handling: Prepare and distribute memos, letters, faxes, and forms; maintain filing systems
- Office Supplies Management: Monitor and order office supplies; manage inventory
- Visitor Assistance: Greet and assist visitors, ensuring a positive experience
- Data Entry and Record Keeping: Maintain databases, enter data accurately, and keep records up to date
- Financial Tasks: Assist with expense reports, invoicing, and basic bookkeeping
- Meeting Support: Take detailed minutes during meetings and distribute them accordingly
Qualifications
- Graduate of any 4-year college course, preferably with office management or para-legal courses
- Proven experience as an administrative assistant or in a related role
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with office equipment (e.g., printers, fax machines)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
Key Skills
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality
- Service orientation
- Adaptability and flexibility
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