HR Assistant

General Duties and Responsibilities:

Under direct supervision of the HR Officer. Provides full support to the recruitment in ensuring that the organization's staffing requirements are met, and that the highest quality of applicants is hired. Performs a range of office support activities relative to recruitment and employee benefits, routine clerical and processing works as assigned.

Specific Duties and Responsibilities:

1. Complies with request of personnel of each requesting department.
2. Makes and prepares Job Ads and approved ads shall be posted in  newspaper, online recruitment sites free of charge or with pay (if need arises) and or attend Philippine Employment Service office (PESO) and or online job advertising such as Jobstreet, BossJobs and other networking links that are approved and authorized by the management.
3. Screening applicants by conducting a preliminary interview, administering tests and evaluation of tests' results.
4. Attends walk in, referrals, subcontractors and job advertisement applicants for initial interviewing.
5. Endorse applicants that passed the Psychological exams for in depth interview of requesting department or section.
6. Coordinate the result of the interview from the requesting department and assist the successful candidate/applicant for behavioral  interview of the HR Officer and endorsing them for final interview of the President & General Manager (for office positions). For Sales Associate positions, a letter of intro or endorsement must be accomplish immediately within the day the applicant has successfully passed the screening, while those for the office and warehouse/logistic staff, ensure that the qualified applicants has been given the list of pre-employment requirements for submission and completion before deployment to work.
7. Conduct background investigation to all qualified applicants regarding their behavior at work, effectiveness and accomplishments in their previous work/company it may either be conducted by sending letter through email or phone but the details should be documented using a background check form.
8. Prepares employment contracts and notices of personnel action for the signature of department head, HR Officer and President/General Manager.
9. Update, maintain and monitor manpower plantilla, summary of end contract in advance for two (2) months period, notice of transfer, promotion and re-assignments.
10. Monitors personnel or employees with nearing end of contract for department supervisor or head's evaluation. Endorse letter of notice to evaluate performance of subordinate and submit the performance evaluations two (2)  weeks before the date of their end contract.
11. Responsible in safe keeping and updating of 201 files and encoding data in the HR Officer to update employees' records.
12. Maintains, monitors and request to purchase the uniforms of sales associates.
13. Monitors monthly birthday celebrants
14. Ensures, that all end of contract and resigned employees have properly filled up their clearance, and exit interviews.
15. Prepare and issue requests for certificate of employment of active and former employees. Requesting party must submit a letter request or accomplish a request for certificate form for proper identification and specification of nature and purpose of the certificate being requested.
16. Attend to records management of 201 files, recruitment, manpower planning, and agency contracts. Updating its content and provide necessary feedback to HR Officer when there is a need to update, investigate, collaborate and develop any record or file in connection to contracts, salaries and wages or benefits.
17. Recommend any necessary changes in methods or techniques, procedures in hiring, sourcing and screening of applicants as necessary from time to time to the HR Officer
18. Endorse the list of newly hired employees every month for orientation and training needs. Coordinate with HR Officer the list for proper information.
19. Perform other tasks and jobs that may be assigned by the management at any time as need arises.