Executive Assistant

2 weeks ago

Work from Home, Philippines EcomExperts Full time ₱250,000 - ₱500,000 per year

About EcomexpertsEcomexperts is a specialized SEO agency for e-commerce and B2B clients. We're a process-driven team blending SEO excellence, automation, and creative execution.You'll work directly with Marc (Founder/SEO Director) to strengthen team accountability, tighten execution systems, and turn ideas into action.About the RoleThis role blends executive assistance, project coordination, and operational enablement.You'll be the follow-through engine that ensures nothing falls through the cracks: turning Slack messages into tasks, chasing deliverables, keeping SOPs current, improving team systems, coordinating training, and supporting marketing visibility.The job is open to applicants from Philippines only due to timezone restrictions.Your goal:Help the team stay accountable, organised, and prepared—so Marc can focus on strategy, growth, and leadership.Key ResponsibilitiesTeam Accountability & Project Follow-Through (40%)Convert ideas and Slack/DMs into clear tasks with owners, due dates, and "definition of done."Track tasks to completion and follow up until delivered.Maintain visibility dashboards and accountability trackers across departments.Identify blockers, escalate early, and ensure accountability loops are closed.Support system improvement initiatives in Freedcamp / / internal tools.Run simple retrospective notes to improve workflows weekly.SOPs, Systems & Training (25%)Organise, update, and audit agency SOPs (BookStack / Google Docs / Drive).Build clarity between process vs. outcome—ensure SOPs are concise, current, and used.Coordinate training systems for new hires (checklists, onboarding templates, Loom libraries).Collect and document lessons learned into repeatable frameworks.Ensure every recurring task has an SOP and checklist before handoff.Client Meeting Preparation (20%)Prepare client meeting briefs: goals, open items, and supporting data or screenshots.Draft post-meeting action summaries and circulate within 24 hours.Maintain a "client context" document for each active account (owner, goals, performance, red flags).Support Marc with presentation outlines, key talking points, or short summaries ahead of strategy sessions.Social Media & Brand Support (10%)Coordinate posting across LinkedIn, YouTube, and company profiles—pull clips, captions, and drafts.Manage content calendar (posts, stories, quotes, and snippets).Liaise with designers or copywriters to ensure timely delivery of posts.Track engagement metrics and flag high-performing content.Maintain brand asset library (logos, headshots, templates, etc.).Ad-Hoc & Special Projects (5%)Assist with internal initiatives—hiring workflows, client resource creation, team documentation.Research tools or processes that can improve team speed or quality.Take ownership of small improvement projects end-to-end.Success Metrics (Your KPIs)Task Closure Rate: 95%+ of assigned tasks completed within deadlines.SOP Accuracy: All active SOPs reviewed/updated quarterly.Meeting Readiness: 100% of client meetings prepared 24h prior; summaries delivered within 24h post-meeting.Accountability Response Time:

  • Executive Assistant

    1 week ago

    Work from Home, Philippines York Hamilton Full time ₱40,000 - ₱60,000 per year

    Long-term position with job security and opportunities for professional growth.Work remotely with flexibility from the comfort of your home office.Amazing support from both the local and international community.Job Title: Executive Assistant Location: RemoteStart Date: ImmediateJob Type: Full-Time (40 hours per week) Job Summary: We're looking for a...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Delegate Full time ₱240,000 - ₱720,000 per year

    Position: Executive Assistant to the Co-FoundersEmployment Type: Full-Time, Fully RemoteAbout the RoleWe are seeking a highly skilled Executive Assistant to provide direct support to our co-founders. This role goes beyond traditional administrative work—you will be managing processes, implementing automations, creating SOPs, and helping streamline...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Prime Virtual Full time ₱360,000 - ₱720,000 per year

    About the Role:We are looking for an Executive Assistant to provide high-level administrative and organizational support to the firm's leadership team. The ideal candidate is detail-oriented, proactive, and highly organized, with excellent communication skills and the ability to handle confidential information with discretion.A background or experience in...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines My Virtual Mate Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive Assistant (with Medical Terminology Expertise)Location: RemoteType: Full-TimeSchedule: Monday to Friday – 10 AM to 6 PM Perth TimeRole OverviewWe are seeking a highly organized and proactive Executive Assistant with a strong background in medical administration and terminology to support the Director.Key ResponsibilitiesManage the...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Outsourced Quality Assured Services Inc Full time ₱360,000 - ₱480,000 per year

    About Us: is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Next Staffing Group LLC Full time ₱480,000 - ₱960,000 per year

    Executive Assistant (Remote) – Research, Operations & CommunicationLocation: 100% RemoteType: Full-TimeReports to: CEOAbout the RoleWe are seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO. This individual will serve as the first line of communication, own calendar and inbox management, oversee project...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Okaeri Studio Full time ₱240,000 - ₱300,000 per year

    We are looking for a highly organized and proactive Executive Assistant to support our CEO across daily operations, administration, and business functions. This role requires someone who can manage multiple responsibilities, communicate clearly, and keep the company running smoothly behind the scenes.What You'll DoHelp manage company operation so everything...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Move your Business Full time ₱516,000 per year

    We are seeking an Executive Assistant to provide comprehensive administrative support to the management team, ensuring smooth operations and an efficient workflow. The ideal candidate will be highly professional, a quick thinker, and possess exceptional attention to detail. Responsibilities include managing calendars, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Flexscale Full time ₱720,000 - ₱1,440,000 per year

    Internal Job Title: Project Manager Executive AssistantType of Employment: Full TimeDesired No. of Hours per Week: 40Job Level: Mid-Senior LevelWho You AreWe're seeking detail-oriented Executive Assistants to support our Project Management team in managing intercom installation projects across the country. Our Project Managers handle complex technical...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱1,440,000 - ₱2,160,000 per year

    We're seeking a highly organized and proactive Executive Assistant to support the leadership team with strategic coordination, operational efficiency, and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesEmail & Inbox ManagementOrganize,...