Executive Assistant
2 weeks ago
About EcomexpertsEcomexperts is a specialized SEO agency for e-commerce and B2B clients. We're a process-driven team blending SEO excellence, automation, and creative execution.You'll work directly with Marc (Founder/SEO Director) to strengthen team accountability, tighten execution systems, and turn ideas into action.About the RoleThis role blends executive assistance, project coordination, and operational enablement.You'll be the follow-through engine that ensures nothing falls through the cracks: turning Slack messages into tasks, chasing deliverables, keeping SOPs current, improving team systems, coordinating training, and supporting marketing visibility.The job is open to applicants from Philippines only due to timezone restrictions.Your goal:Help the team stay accountable, organised, and prepared—so Marc can focus on strategy, growth, and leadership.Key ResponsibilitiesTeam Accountability & Project Follow-Through (40%)Convert ideas and Slack/DMs into clear tasks with owners, due dates, and "definition of done."Track tasks to completion and follow up until delivered.Maintain visibility dashboards and accountability trackers across departments.Identify blockers, escalate early, and ensure accountability loops are closed.Support system improvement initiatives in Freedcamp / / internal tools.Run simple retrospective notes to improve workflows weekly.SOPs, Systems & Training (25%)Organise, update, and audit agency SOPs (BookStack / Google Docs / Drive).Build clarity between process vs. outcome—ensure SOPs are concise, current, and used.Coordinate training systems for new hires (checklists, onboarding templates, Loom libraries).Collect and document lessons learned into repeatable frameworks.Ensure every recurring task has an SOP and checklist before handoff.Client Meeting Preparation (20%)Prepare client meeting briefs: goals, open items, and supporting data or screenshots.Draft post-meeting action summaries and circulate within 24 hours.Maintain a "client context" document for each active account (owner, goals, performance, red flags).Support Marc with presentation outlines, key talking points, or short summaries ahead of strategy sessions.Social Media & Brand Support (10%)Coordinate posting across LinkedIn, YouTube, and company profiles—pull clips, captions, and drafts.Manage content calendar (posts, stories, quotes, and snippets).Liaise with designers or copywriters to ensure timely delivery of posts.Track engagement metrics and flag high-performing content.Maintain brand asset library (logos, headshots, templates, etc.).Ad-Hoc & Special Projects (5%)Assist with internal initiatives—hiring workflows, client resource creation, team documentation.Research tools or processes that can improve team speed or quality.Take ownership of small improvement projects end-to-end.Success Metrics (Your KPIs)Task Closure Rate: 95%+ of assigned tasks completed within deadlines.SOP Accuracy: All active SOPs reviewed/updated quarterly.Meeting Readiness: 100% of client meetings prepared 24h prior; summaries delivered within 24h post-meeting.Accountability Response Time:
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Executive Assistant
6 days ago
Work from Home, Philippines SmartScale360 Full time ₱300,000 - ₱600,000 per yearExecutive Assistant to the President/VP (Personal Assistant Focus)Location: Remote (Philippines-based applicants only)Company: SmartScale360About UsSmartScale360 is a Vermont, USA-based outsourcing and staffing agency, providing top-tier remote talent to support businesses across North America. With over 20 years of outsourcing expertise, we help clients...
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executive assistant
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Work from Home, Philippines VIZSERVE PRIVATE LIMITED Full time $104,000 - $130,878 per yearEXECUTIVE ASSISTANTDuties and ResponsibilitiesManage executive calendars, appointments, and meetings across multiple time zones.Prepare reports, presentations, and correspondence on behalf of executives.Handle email and communication management, prioritizing urgent matters.Assist in project coordination, tracking deliverables, and following up on...
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Executive Assistant
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Work from Home, Philippines Doxa7 Solutions, Inc. Full time ₱600,000 - ₱1,200,000 per yearROLE SUMMARYOur client, a fast-paced technology company, is seeking a proactive and highly organized Executive Assistant to support their CEO. If you thrive in a remote work environment, have exceptional communication skills, and are tech-savvy, we want to hear from youWORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine...
