Virtual Assistant Operations

4 days ago

Philippines tradeva Full time ₱960,000 per year

Job Title: Virtual Assistant Operations & Administration Support - Plumbing & Roofing Company

Job Overview:

We are looking for a proactive and detail-oriented Virtual Assistant to provide operational and administrative support across the business. This role requires someone who is highly organized, excellent at maintaining systems and records, and confident in working closely with leadership, field staff, and clients. The successful candidate will be comfortable handling multiple priorities, ensuring compliance requirements are met, and keeping communication channels running smoothly.

Key Responsibilities:

  • Manage scheduling, dispatch, and resource allocation
  • Keep job management software (ServiceM8) accurate and up to date
  • Organize and maintain OneDrive files (insurances, compliance, licenses)
  • Maintain compliance portals (CM3), inductions, and staff certifications
  • Handle accounts payable/receivable in Xero
  • Prepare toolbox meetings and action admin requests promptly
  • Follow up on jobs, ensure invoices are accurate and timely
  • Provide excellent customer service and clear communication
  • Problem-solve operational issues and support team efficiency

Requirements:

  • Experience in admin, operations, or coordination roles
  • Proficiency with ServiceM8, Xero, and OneDrive (CM3 experience a plus)
  • Strong communication and problem-solving skills
  • Detail-focused with excellent organizational skills
  • Knowledge of QLD/Brisbane area preferred
  • Roofing or field service industry experience is an advantage

Requirements:

  • Permanent MORNING SHIFT Mondays-Fridays
  • Paid Australian Holidays
  • SIGNING BONUS
  • Opportunity to work with a dynamic team and diverse clients
  • Work from anywhere with stable internet
  • Bi-monthly payouts
  • Opportunity to earn incentives and bonuses
  • Outstanding people culture and non-toxic work environment
  • Opportunity for growth and advancement

If you're proactive, you have a deep care with clients, detail-focused, and ready to keep operations running smoothly, wed love to hear from you

Job Type: Part-time

Pay: Php17, Php20,000.00 per month

Expected hours: 20 per week

Benefits:

  • Company events
  • Work from home

Application Question(s):

  • Do you have an experience working for a construction company or related business?

Language:

  • English (Required)

Work Location: Remote

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