Executive Assistant

1 day ago

Paranaque City, Calabarzon, Philippines Educar Shared Services Inc Full time ₱144,000 - ₱360,000 per year

Job description

As an Executive Secretary, you will be responsible for providing comprehensive administrative support.

Responsibilities

1. Calendar Management: Efficiently manage and prioritize the executives' calendars, scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and propose solutions.

2. Communication: Serve as the primary point of contact for internal and external stakeholders. Manage and screen emails, phone calls, and correspondence. Prepare and distribute relevant documents as needed.

3. Meeting Support: Prepare meeting agendas, attend meetings when necessary, take minutes, and follow up on action items. Coordinate and set up conference calls, video conferences, and presentations.

4. Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and up-to-date. Handle sensitive and confidential information with discretion.

5. Expense Management: Manage and reconcile expense reports, ensuring accuracy and compliance with company policies.

6. Project Support: Assist in special projects and initiatives by conducting research, preparing reports, and providing administrative support as needed.

Qualifications

  • Bachelor's degree or equivalent work experience.
  • Proven experience as an executive secretary or in a similar role, preferably supporting C-level executives.
  • Excellent organization and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and a demonstrated ability to handle confidential information.
  • Proactive, resourceful, and able to work independently.
  • Exceptional attention to detail and problem-solving skills.
  • Flexibility to adapt to changing priorities and work effectively under pressure.
  • Willing to work fully onsite at Barangay Merville, Parañaque City.

Job Type: Full-time

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • What is your previous/current salary?
  • What is your expected salary?
  • Do you have anty experience as Executive Assistant/Secretary? If yes, please specify how many months or years.

Work Location: In person

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