Executive Secretary

1 day ago

Paranaque City, Calabarzon, Philippines Next Generation Technologies Global, Inc. Full time

The Executive Secretary plays a critical role in managing and enhancing relationships between the executive team and various internal and external stakeholders. This position is responsible for ensuring that executive operations run smoothly, stakeholder interactions are effectively managed, and strategic initiatives are successfully executed. The role requires a high level of organizational skill, strategic thinking, and interpersonal acumen to support senior executives and represent the company's interests effectively. Act as a key liaison between senior executives and stakeholders, ensuring efficient communication, fostering positive relationships, and supporting the execution of strategic initiatives.

A. RESPONSIBILITIES:

  • Coordinate and manage the schedules of senior executives, including setting up meetings, appointments, and travel arrangements.
  • Prepare agendas, materials, and presentations for executive meetings and ensure follow-up on action items.
  • Act as a point of contact between executives and internal or external stakeholders, ensuring smooth communication and timely responses.
  • Address client inquiries, resolve issues, and ensure a high level of satisfaction with the company's services or products.
  • Plan, coordinate, and execute company events, such as conferences, seminars, and executive retreats.
  • Organize internal meetings, workshops, and team-building activities for executives and their teams.
  • Develop and disseminate internal communications related to executive decisions, company updates, and strategic initiatives.
  • Compile and prepare reports for executives on various aspects of company performance, client feedback, and project status.
  • Maintain accurate and confidential records of executive meetings, decisions, and correspondence.

B. ADDITIONAL RESPONSIBILITIES

  • Handle sensitive and confidential information with discretion and maintain high levels of confidentiality.
  • Ensure that all activities and communications comply with company policies, legal regulations, and industry standards.
  • Provide general administrative support, such as handling correspondence, managing office supplies, and organizing travel logistics.
  • Assist in the allocation of resources for executive projects and initiatives.

Job Type: Full-time

Pay: Php20, Php30,000.00 per month

Work Location: In person

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