Admin Assistant

1 day ago

Ayala Alabang, National Capital Region, Philippines One Outsource Direct Corporation Full time ₱500,000 - ₱1,000,000 per year

Principal Duties and Responsibilities

  • Receive the Master Deliverables List (MDR) from vendors and create placeholders in ASSAI for document tracking.

  • Create document placeholders in ASSAI for vendor uploads.

  • Verify document metadata such as title, document number, and vendor number for accuracy.

  • Route documents with completed front sheets to designated reviewers.

  • Forward reviewed documents to the Responsible Engineer for comment consolidation.

  • Return consolidated comments to the vendor and manage a 7-working-day follow-up for revised submissions.

  • Upon receiving revised documents, coordinate with reviewers to close out comments in the Comment Resolution Sheet (CRS), confirming all feedback has been addressed or incorporated.

  • Finalize and publish approved documents in ASSAI (e.g., Issued for Use, Approved for Construction).

  • Upload finalized documents to Sinagtala SharePoint for centralized access.

  • Maintain and update overall monitoring and tracking systems for document status.

Qualifications:

  • Bachelor's degree in Business Administration, Engineering, or a related field.

  • At least 2 years of experience in document control or administrative support in an engineering or construction environment.

  • Familiarity with document control systems such as ASSAI, Aconex, or similar platforms.

  • Experience working in large-scale engineering or infrastructure projects.

  • Strong attention to detail and organizational skills.

  • Excellent communication and coordination abilities.

  • Proficient in Microsoft Office applications, especially Excel and Word.

  • Ability to work under tight deadlines and manage multiple priorities.

  • Knowledge of SharePoint and file management best practices

Job Types: Full-time, Permanent

Benefits:

  • Opportunities for promotion

  • Promotion to permanent employee

Schedule:

  • 8 hour shift

Supplemental Pay:

  • 13th month salary

  • Overtime pay

Application Question(s):

  • How much is your asking salary?

Experience:

  • document control and administrative support: 2 years (Preferred)

Work Location: In person

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