Executive VA

4 days ago

Manila, National Capital Region, Philippines Insideoutva Full time $70,000 - $100,000 per year

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JOB INFO

Job Title

Executive VA - Architectural Metal Fabrication

JobID

SAVNIC

Industry

Metal Manufacturing

Location

PH

Status

Full Time

Work Schedule

Monday-Friday - 9:00AM to 05:00PM EDT

Pay rate

$700 - $1,000/month

Target Start

ASAP


JOB DETAILS

About the Client: The company is a New York City-based architectural and miscellaneous metal fabrication and installation firm with over 30 years of experience. Specializing in public works projects across NYC, it operates two main divisions: in-house manufacturing and on-site installation. With a strong legacy and a tight-knit team, the company is now expanding its administrative support to ensure continued operational efficiency.

About the Role: We are seeking a full-time Executive VA to provide high-level support to our leadership and internal teams. The ideal candidate is a self-starter who thrives in fast-paced environments, has impeccable organizational skills, and is ready to grow into greater responsibilities over time. You'll play a critical role in keeping daily operations running smoothly handling communications, documentation, internal coordination, and task management.

Key Responsibilities

  • Support executive-level leadership with daily task management and prioritization
  • Organize and manage a high volume of emails, responding or delegating as appropriate
  • Create and maintain structured documentation in Google Drive, Docs, Sheets, and Excel
  • Communicate professionally with both internal teams and external contacts
  • Track project milestones, deadlines, and follow-ups to ensure timely execution
  • Proactively identify inefficiencies and propose or implement process improvements
  • Collaborate and coordinate with both remote and on-site staff
  • Handle confidential information with care and discretion
  • Take initiative to flag and address operational issues before they escalate
  • Over time, grow into supporting vendor management, light project coordination, or reporting tasks

Qualifications

  • Proven experience as an Executive or Administrative Virtual Assistant
  • Background in construction, fabrication, or manufacturing industry preferred
  • Expert-level proficiency in Google Workspace (Docs, Drive, Sheets) and Microsoft Excel
  • Strong command of English, both written and verbal (accent is acceptable)
  • Have strategic skills in using AI tools
  • Demonstrated ability to learn quickly and operate independently
  • Highly detail-oriented and capable of managing large volumes of tasks/data
  • Excellent time management and organizational skills
  • Familiarity with working with U.S.-based clients, especially in the EST time zone
  • Trustworthy, professional, and culturally aligned with a process-driven environment

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