Remote General VA

2 days ago


Manila, National Capital Region, Philippines Three Peaks International Full time ₱250,000 - ₱500,000 per year

About Us

At Three Peaks International (TPI), we are a staffing solutions partner that provides staff to businesses of all sizes through international recruitment, outsourcing, and migration services. We pride ourselves in delivering cost-effective, high-quality staffing solutions and client support that drive real results. We're a close-knit team of professionals who value collaboration, accountability, and purposeful work.

The Role

We are looking for a proactive, detail-oriented, and reliable Operations & Admin Support Specialist to join our growing team. This role supports our CEO, General Manager, and broader operations in a variety of administrative, finance, HR, and client service functions. If you're someone who thrives in a fast-paced, remote environment, enjoys wearing multiple hats and want to take your career to the next level, this is the opportunity for you.

Key Responsibilities

Invoicing & Finance Support

  • Prepare, schedule, and issue client invoices accurately and on time
  • Manage invoice amendments and liaise with clients for adjustments or clarifications
  • Extract timesheet data and prepare payroll summaries and reports
  • Generate weekly financial reports, including Accounts Payable/Receivable
  • Assist in fortnightly payroll forecasting and tracking expenses

Payroll & HR Administration

  • Review timesheets, adjust hours, and process payroll accordingly
  • Draft and send payroll stubs to team members
  • Coordinate onboarding processes and set up access for new hires
  • Assist in HR admin tasks including performance review schedules and time-off tracking
  • Support internal communications and event planning (e.g. team building, summits)

Operations & Reporting

  • Organize and maintain company documentation, emails, and internal files
  • Prepare client surveys and compile team performance scorecards
  • Contribute to SOP development and process improvement initiatives
  • Provide ad hoc admin support to various departments

Bookkeeping

  • Track and record company expenses, journal entries and payments, ensuring all receipts are filed appropriately
  • Reconcile accounts and ensure accurate financial records are maintained on a monthly basis
  • Prepare monthly financial reports, summarizing key financial data for review
  • Maintain accurate and organized financial files, supporting audits and compliance reviews as needed
  • Draft and responds to clients' disputes concern in regard to amendment, credit note, and other request related to invoice coverage and adjustment

‍ Executive Assistance to CEO

  • Manage and prioritize the CEOs inbox and calendar
  • Draft and send client communications and follow-ups
  • Assist with immigration documentation and visa application prep
  • Maintain CRM records and support business development efforts
  • Prepare presentation materials and assist with CEOs network activities

What We're Looking For

  • Proven experience in Finance administration, HR coordination, or executive support roles
  • Strong organizational and communication skills
  • Excellent attention to detail and the ability to manage multiple priorities
  • Proficient in QuickBooks,  Microsoft Office, MS Teams, MS Excel, Canva and other CRM tools- (i.e AI tools)
  • Experience with invoicing, payroll, and timesheet tracking software (e.g., Everhour) is a plus.
  • Ability to work independently and maintain confidentiality.

Technical Requirements (Independent Contractor Role)

  • Reliable laptop/desktop (with at least one backup device)
  • Noise-cancelling headset (for interviews and meetings)
  • Stable internet connection with a backup (minimum 100 Mbps)

Why Join Us?

  • Work remotely with a supportive and mission-driven team- Independent Contractor Role
  • Paid Time Off and Paid Australian Public Holidays
  • Free Webinar trainings and Sponsored Team Meet Up Activities
  • Quarterly VA Appreciation Incentives and Engagement Activities
  • Regular collaboration with experienced professionals and leadership

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