Graveyard Executive VA

3 days ago

Manila, National Capital Region, Philippines Ironbrij Full time

Position Title: Graveyard Executive VA

Location: Remote

Type of Employment: Full-time

Salary Range: TBA

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide critical support to our executive team and manage key client-facing operations during the graveyard shift. The ideal candidate will be comfortable working independently, possess excellent communication skills, and be adept at managing administrative tasks, client interactions, and contractual processes. This role is crucial for ensuring seamless operations and client satisfaction during our extended business hours.

Key Responsibilities:

Client Relationship Management:

  • Serve as a primary point of contact for clients during the designated shift, handling inquiries and providing timely support.
  • Conduct regular client check-ins to ensure satisfaction and address any emerging needs.
  • Facilitate smooth communication between clients and internal teams.

Virtual Assistant (VA) & Team Coordination:

  • Oversee and conduct check-ins with virtual assistants and other team members during the shift, ensuring tasks are on track and providing necessary support.
  • Coordinate workflows and information flow between different team members and shifts.

Contract Management:

  • Prepare, draft, and send professional contracts and agreements to clients and partners.
  • Ensure accuracy and proper formatting of all contractual documents.
  • Track contract status and follow up as needed to facilitate timely execution.

General Administrative Support:

  • Manage executive calendars, schedule appointments, and coordinate virtual meetings (e.g., Zoom).
  • Handle email correspondence, organize digital files, and maintain accurate records.
  • Assist with various administrative tasks, data entry, and report generation as required.
  • Prepare presentations, documents, and spreadsheets.

Communication & Reporting:

  • Provide clear and concise handovers to the incoming shift, summarizing key activities and outstanding items.
  • Report regularly on client interactions, contract status, and administrative progress.

Qualifications and Requirements:

  • Proven experience (minimum 2 years) as an Executive Assistant, Administrative Assistant, or in a similar client-facing support role.
  • Demonstrated ability and willingness to work the graveyard shift (9:30 PM - 6:30 AM MNL) consistently.
  • Exceptional verbal and written communication skills, with a professional and client-centric approach.
  • Strong organizational skills and meticulous attention to detail, especially for contractual documents.
  • Proficiency in creating and managing professional documents (e.g., Microsoft Office Suite, Google Workspace).
  • Experience with contract drafting, sending, or management is highly desirable.
  • Ability to work independently, prioritize tasks effectively, and manage time efficiently in a remote environment.
  • Reliable high-speed internet connection and a dedicated home office setup conducive to night work.
  • Proactive problem-solver with a strong sense of responsibility.
  • Experience with virtual meeting platforms (e.g., Zoom) and communication tools.

Benefits:

  • Permanent Work from home
  • Great team of smart people, in a friendly and open culture
  • Real responsibilities and challenges in a fast-evolving company
  • 14 days annual leave credits

Submission Instructions:

  • Email your application to or you can directly send your application here in OLJ.
  • Attach your resume in PDF Format.

  • Executive Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines VA Masters Full time

    We are looking for a proactive and highly organized Executive Virtual Assistant to provide comprehensive support across administrative, communication, and operational tasks. The ideal candidate will excel in managing priorities, maintaining attention to detail, and acting as a trusted right-hand to the CEO. This role requires discretion, initiative, and...

  • Virtual Assistant

    23 hours ago

    Manila, National Capital Region, Philippines Cool Blue VA Full time ₱480,000 per year

    We're Hiring: Remote Medical Scribes (Licensed Healthcare Professionals Only) Compensation: $4.50 USD per hour OR 40,000 PHP/month (conversion may vary) Important: Please read all details carefully before applying. Applications submitted outside the link below will not be considered. Apply here: Qualifications (Strict Requirement)Preferred: Registered Nurse...

  • Personal VA Trainer – Personal Assistance

    6 days ago

    Manila, National Capital Region, Philippines Private Advertiser Full time ₱600,000 - ₱1,200,000 per year

    Job DescriptionPosition: Part-Time (Per Booking) TrainerRole Title: Personal VA Trainer – Personal Assistance & Lifestyle ManagementAbout the RoleWe are looking for an experienced and organized professional to join our team as a Part-Time Trainer (Per Booking Basis). This role is ideal for individuals with a background in personal assistance, executive...

  • AI Automation VA

    5 days ago

    Manila, National Capital Region, Philippines RTRL Property Full time ₱15,000 - ₱25,000 per year

    AI Automation VA (Philippines) — RTRL PropertyExecutive-Assistant mindset + LLM/Apps Script/Python (AEST)About RTRL PropertyBoutique commercial real-estate firm leasing shops in shopping centres. I identify local businesses, invite interest by email/SMS, and I handle all phone calls once interest is shown. I'm investing in automation across the business...

  • VA Sales

    2 weeks ago

    Manila, National Capital Region, Philippines Spin Virtual Solutions Full time ₱420,000 per year

    About the RoleWe're looking for a driven VA Sales professional to drive outbound prospecting and manage the sales pipeline for our client. You'll use Pipedrive as the core CRM and 3CX PWA for calls—turning cold leads into warm opportunities by building rapport, handling objections, and supporting deal closures.Key ResponsibilitiesOutbound prospecting &...

  • Customer Success Manager VA

    3 days ago

    Manila, National Capital Region, Philippines EO Staff Full time ₱40,000 - ₱60,000 per year

    Customer Success Manager VAWhy Work with EO Staff?EO Staff is a Virtual Assistant agency that empowers entrepreneurs, executives, and fast-growing teams with top-tier remote support. Our rigorous vetting process ensures we match clients with high-performing assistants who are proactive, reliable, and skilled — reducing onboarding time and minimizing...

  • Remote General VA

    3 days ago

    Manila, National Capital Region, Philippines Three Peaks International Full time ₱250,000 - ₱500,000 per year

    About UsAt Three Peaks International (TPI), we are a staffing solutions partner that provides staff to businesses of all sizes through international recruitment, outsourcing, and migration services. We pride ourselves in delivering cost-effective, high-quality staffing solutions and client support that drive real results. We're a close-knit team of...

  • Client & Virtual Assistant Success Lead

    5 days ago

    Manila, National Capital Region, Philippines Magic Full time $60,000 - $100,000 per year

    About MagicMagic is a leading modern outsourcing platform that connects SMBs to high-quality remote workers, from SDRs to virtual assistants and more. With roots in Silicon Valley, and backing from top venture capitalists, our workers are supercharged with a combination of the latest AI technology and training.BackgroundOur company came out of Y...

  • Executive Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines Bamboo Works Full time ₱40,000 - ₱60,000 per year

    We are seeking a highly reliable and structured Executive Virtual Assistant to act as the operational right hand to the founders. The purpose of this role is to ensure the ecosystem runs efficiently across all projects, meetings, events, and client relationships. You will bring structure, reliability, and calm execution to a fast-moving, international...

  • Go High Level Expert VA

    3 days ago

    Manila, National Capital Region, Philippines Ironbrij Full time

    Position Title: Go High Level Expert VA Location: Remote Type of Employment: Full-time Salary Range: TBA Job Summary: We are seeking a highly skilled and experienced GoHighLevel (GHL) Expert to lead the implementation, optimization, and ongoing management of our GHL platform. The ideal candidate will be a master of GHL's diverse functionalities, capable of...