Procurement Officer

Job description:

We are looking for a Procurement Officer with a strong background in construction plays a crucial role in ensuring that all materials, services, and equipment needed for a construction project are sourced efficiently, cost-effectively, and in line with project specifications and timelines.

Duties and responsibilities:

Key Duties and Responsibilities1. Procurement Planning

• Develop procurement strategies aligned with construction project schedules and budgets.

• Coordinate with project managers, engineers, and site supervisors to understand material and equipment needs.

• Supplier Sourcing and Evaluation

• Identify, assess, and prequalify vendors and subcontractors.

• Conduct market research to find the most cost-effective and reliable suppliers.

• Negotiate terms, pricing, and contracts to secure the best value.

• Tendering and Contracting

• Prepare and issue Request for Quotations (RFQs), Invitations to Bid (ITBs), and Request for Proposals (RFPs).

• Evaluate bids based on cost, quality, compliance, and delivery timelines.

• Draft and manage contracts in line with legal and organizational requirements.

• Purchase Order Management

• Create and issue purchase orders (POs) and track their status.

• Ensure timely delivery of materials and services to meet construction timelines.

• Manage any changes or delays in orders proactively.

• Cost Control and Budget Management

• Monitor procurement expenditures against project budgets.

• Identify cost-saving opportunities without compromising on quality.

• Maintain records of all purchases for auditing and cost tracking.

• Quality Assurance and Compliance

• Ensure all procured items meet required quality standards and specifications.

• Work with quality control teams to inspect deliveries and handle non-compliance or defects.

• Adhere to local and international procurement regulations and construction industry standards.

• Inventory and Logistics Coordination

• Coordinate logistics and transportation of materials to job sites.

• Liaise with warehouse and site teams to maintain optimal inventory levels.

• Vendor Relationship Management

• Maintain good relationships with suppliers for long-term collaboration.

• Address vendor performance issues and resolve disputes as necessary.

• Risk Management

• Identify and mitigate procurement-related risks (e.g., price volatility, supplier reliability).

• Develop contingency plans for supply chain disruptions.

• Reporting and Documentation

• Prepare regular procurement reports for management.

• Maintain detailed procurement records for project transparency and future reference.

Educational Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Construction Management, Civil Engineering, Business Administration, or a related field.
• A Master's degree in a relevant field (optional but preferred for senior roles).

Work Experience

• 3–7+ years of relevant experience in procurement within the construction industry.
• Proven experience managing construction materials, vendor negotiations, and large-scale project sourcing.

Technical Skills

• Proficiency in procurement software (e.g., SAP, Oracle, Procore, or ERP systems)
• Strong understanding of construction materials, equipment, and services.
• Familiarity with tendering processes, contract law, and construction procurement regulations.
• Competency in MS Office, especially Excel for cost analysis and reporting.

Soft Skills

• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• Ability to manage multiple priorities under tight deadlines.
• Team collaboration and stakeholder management skills.

Job Type: Full-time

Schedule:

• 10 hour shift
• 8 hour shift

Work Location: In person

Job Type: Full-time

Work Location: In person