Administrative Officer

2 days ago

Paranaque City, Calabarzon, Philippines CMA CGM Philippines, Inc. Full time ₱25,000 - ₱60,000 per year
Job Description

The Administrative Officer plays a critical role in supporting the smooth operation of an organization by overseeing and coordinating administrative functions. This position typically involves managing office procedures, providing support to staff and management, maintaining records, handling correspondence, and ensuring compliance with company policies. The Administrative Officer acts as a central point of contact for internal and external stakeholders, assisting in the efficient delivery of services and contributing to the overall effectiveness of the organization.

Key Responsibilities
  • Coordinate and oversee daily office operations to ensure organizational efficiency.
  • Manage schedules, appointments, and meetings for senior staff and departments.
  • Prepare, review, and distribute correspondence, reports, and presentations.
  • Maintain and update filing systems, records, and databases, ensuring accuracy and confidentiality.
  • Monitor office supplies and inventory, placing orders as necessary.
  • Handle incoming calls, emails, and inquiries, directing them appropriately.
  • Ensure compliance with company policies, procedures, and legal requirements.
  • Support budget preparation, expense tracking, and financial reporting.
  • Coordinate with external vendors, service providers, and contractors.
  • Oversee office lease management, including lease negotiations, renewals, and maintaining relationships with landlords.
  • Perform other administrative duties as assigned by management.
Job Qualifications
  • Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Experience: At least 2 years of experience in administrative roles or office management.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously.
  • Attention to Detail: High level of accuracy in handling records, reports, and correspondence.
  • Problem-Solving: Ability to identify issues, propose solutions, and implement improvements.
  • Confidentiality: Demonstrated integrity in managing sensitive information and maintaining confidentiality.
  • Adaptability: Ability to work in a fast-paced environment and adjust to changing priorities.

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