Administration Supervisor

1 hour ago

Paranaque City, Calabarzon, Philippines V SHIPS SERVICES OCEANA INC. Full time ₱900,000 - ₱1,200,000 per year

Overall Purpose of the job:


• Improve invoicing procedures to eliminate errors.

• Improve client/ supplier administration to better support management reporting.

• Increase information flow to concerned parties.

• Assist in organising business processes and planning.

Key Responsibilities and Tasks:


• To ensure collaboration with Administration and Technical dept. to ensure the timely issue of client invoices.

• To create new projects in Dynamics in collaboration with Technical Dept.

• To issue purchase order to suppliers.

• To liaise with Finance to ensure smooth interface with Administration and Operations.

• To liaise with clients on payments when requested by credit control.

• Management of office supplier contracts

• Ensure office maintained to a professional standard

• General office maintenance including organizing office repairs

• Co-ordinate all office changes

• Meeting room calendar management

• Arranging boardroom lunches

• Invoice/PO support to finance for MTS

Qualifications


• Organised individual.

• Good knowledge of written and spoken English.

• Knowledge of ISO 9001.

• Strong Accounting Background

• Flexible, self-motivated, good communication skills, and able to work alone or as part of a team.

• Strong Process/IT understanding, including Microsoft applications (Dynamics, Excel, Word, Power Point).

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