Administration Supervisor

1 day ago

Paranaque City, Calabarzon, Philippines V Services Oceana Full time ₱300,000 - ₱600,000 per year

Overall purpose of the job:

  • Improve invoicing procedures to eliminate errors.
  • Improve client/ supplier administration to better support management reporting.
  • Increase information flow to concerned parties.
  • Assist in organising business processes and planning.

Key Responsibilities and Tasks:

  • To ensure collaboration with Administration and Technical dept. to ensure the timely issue of client invoices.
  • To create new projects in Dynamics in collaboration with Technical Dept.
  • To issue purchase order to suppliers.
  • To liaise with Finance to ensure smooth interface with Administration and Operations.
  • To liaise with clients on payments when requested by credit control.
  • Management of office supplier contracts
  • Ensure office maintained to a professional standard
  • General office maintenance including organizing office repairs
  • Co-ordinate all office changes
  • Meeting room calendar management
  • Arranging boardroom lunches
  • Invoice/PO support to finance for MTS

Qualifications:

  • Organised individual.
  • Good knowledge of written and spoken English.
  • Knowledge of ISO 9001.
  • Sound Finance understanding.
  • Flexible, self-motivated, good communication skills, and able to work alone or as part of a team.
  • Strong Process/IT understanding, including Microsoft applications (Dynamics, Excel, Word, Power Point).

Job Types: Full-time, Permanent

Benefits:

  • Health insurance
  • Life insurance
  • Staff meals provided

Application Question(s):

  • How much is your expected salary?

Experience:

  • Administrative: 5 years (Required)

Work Location: In person

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