Personal Secretary

5 days ago

Angeles City, Central Luzon, Philippines Private Advertiser Full time ₱250,000 - ₱500,000 per year

Key Responsibilities:

1. Administrative Support

  • Manage and maintain the Managing Director's daily schedule, appointments, and travel plans.
  • Prepare and organize documents, correspondence, and reports for meetings and presentations.
  • Handle phone calls, emails, and other communications in a professional and timely manner.
  • Take minutes of meetings, monitor deadlines, and follow up on assigned tasks.
  • Prepare reimbursements, expense reports, and assist in budget monitoring when necessary.

2. Office Coordination

  • Serve as the primary liaison between the Managing Director and internal departments, clients, and business partners.
  • Ensure smooth communication and coordination across all levels of the organization.
  • Assist in arranging meetings, events, and business functions.
  • Maintain organized and confidential records and files.

3. Travel and Field Assistance

  • Accompany the Managing Director during business trips, site visits, and out-of-town meetings or events.
  • Coordinate travel logistics, including transportation, accommodation, and itineraries.
  • Provide on-site assistance to ensure the Director's activities run efficiently.

4. Executive Assistance

  • Prepare executive summaries, briefing materials, and reports as required.
  • Draft and proofread letters, memos, and official documents.
  • Manage expense reports and reimbursements.
  • Support in planning and coordinating corporate events and meetings.

5. Flexibility and Availability

  • Willing to render overtime work as required by the Managing Director's schedule.
  • Willing to work on rest days, weekends, or holidays when official business or urgent company activities require attendance.
  • Maintain flexibility to adjust to changing schedules and work demands.

6. Confidentiality and Professional Conduct

  • Handle all information with strict confidentiality and discretion.
  • Represent the Managing Director and the company in a professional and respectful manner at all times.

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