Legal Secretary

2 weeks ago

Makati City, National Capital Region, Philippines Australia Law Firm Full time ₱400,000 - ₱600,000 per year

This job opportunity is based in a law firm in New South Wales, Australia looking for a legal secretary to join its fast-growing legal team. The successful candidate will work full-time (Monday to Friday) in a mixed and diverse legal practice. This is a full time onsite role based in Makati City.

The working hours in Makati are 6:30am to 3:30pm.

Below is an overview of the job responsibilities:

  • Answering and handling incoming phone calls of a busy law firm, taking messages and directing messages to the relevant team member of the law firm.

  • Corresponding with clients:

  • Making phone calls to clients to give them updates on their personal injury matters, reminding them of upcoming appointments, requesting information or requesting a treatment update.

  • Writing and sending emails to clients regarding upcoming appointments / conferences.
  • Corresponding with doctors and medical clinics to request and obtain the medical files/reports of the clients (as and when required).
  • Receiving and filing/saving client documents to our practice software system (Actionstep).
  • Diarising and managing the calendar, including ensuring that filing dates are being complied with and giving reminders as to upcoming limitation dates.
  • Perform such other secretarial/administrative work as the firm may require from time to time.

Requirements:

  • Proficiency in speaking and writing in English.
  • Minimum 2-year work experience in secretarial/legal assistant work (or the equivalent). Preferred experience as a legal assistant/secretary.
  • Preferred Bachelor degree or college graduate in Law.
  • Proficiency and comfort with computer software including Microsoft Word, Outlook, Adobe Acrobat, Zoom, Microsoft Teams and legal management software (such as LEAP, PracticeEvolve, Clio, Smokeball, Actionstep).
  • Strong customer service skills including dealing with difficult clients and complex client enquiries.
  • Preferred experience in insurance law and working with Australian clients.

We look forward to considering your application.

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