Commercial Real Estate Administrator

Position Title: Commercial Real Estate Administrator

Schedule: Monday – Friday, 9:00 am - 5:30 pm QLD, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: QLD, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

This role is ideal for someone with a solid background in commercial property management and sales administration, who is confident in using industry-specific platforms and can juggle multiple responsibilities efficiently. A strong knowledge of Realworks and Released software is essential.

Key Responsibilities

Non-Negotiable Duties

Realworks Software (Mandatory)

· Prepare and process Form 6 agreements (Management, Sales, Leasing).

· Draft and manage Commercial Contracts and Commercial Tenancy Agreements.

· Prepare and manage additional commercial property documentation including:

o Tenancy contracts

o Sales contracts

o Certificates

o Heads of Agreement

o Application for Lease

o Key leasing documentation

o Client credit checks

o Settlement dates and associated documentation

Released Software (Mandatory)

· Onboard new commercial property managements.

· Perform bank account reconciliations.

· Enter and manage property-related expenses (e.g., council rates, water rates).

Online Listings & Commercial Real Estate)

· Upload, update, refresh, and maintain property listings across RC and CRE platforms.

· Ensure all listing details, marketing collateral, and property information remain accurate and up to date.

Sales, Leasing & Marketing Support

· Reassign property listings as required.

· Coordinate and assist with client communications, appointments, and inspection follow-ups.

· Respond to RC/CRE enquiries and other lead sources.

· Conduct property searches and compile suburb stock lists.

· Coordinate site photography and order signboards.

· Pitch property management services to incoming enquiries as needed.

· Compile lease applications and manage new application form creation.

· Support settlement tracking and related administrative tasks.

· Encode enquiry and contact data into Mailchimp and Beevo.

Graphics & Design

· Create and update IMs (Information Memorandums), brochures, and CMA presentations using Canva (or similar design tools).

· Prepare digital marketing assets aligned with brand guidelines.

Social Media & Digital Marketing

· Manage Facebook/Instagram enquiries through Meta Business Suite.

· Upload and schedule advertisements and social posts via Feedafy or similar platforms.

· Produce static and reel content with Only Commercial branding, including:

o Sold / Leased announcements

o For Sale / For Lease promotions

o Brand awareness pieces

o Testimonials

o Events and podcasts

o New employee announcements

o Personal/professional content

Vendor Paid Advertising

· Coordinate tasks related to vendor-funded marketing campaigns, including campaign setup, approvals, tracking, and reporting.

Key Requirements

· Proven experience in commercial real estate administration.

· Mandatory experience with Realworks and Released software.

· Strong understanding of commercial property documentation, forms, contracts, and tenancy/legal processes.

· Proficiency in managing online listings, especially through and Commercial Real Estate (CRE).

· High attention to detail, particularly when handling contracts, reconciliations, and formal documentation.

· Excellent written communication and a professional approach to client and stakeholder interactions.

· Strong organisational skills with the ability to prioritise multiple deadlines in a fast-paced environment.

Preferred Qualifications

· Experience using Canva, Mailchimp, Feedafy, Beevo, and other digital marketing tools.

· Familiarity with social media management and customer engagement practices.

· Prior experience in a similar commercial real estate role is highly advantageous.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php45, Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• How much would your asking salary package (PHP) be?

Experience:

• Released software: 1 year (Preferred)
• commercial property documentation: 1 year (Required)
• and Commercial Real Estate (CRE): 1 year (Required)
• Canva, Mailchimp, Feedafy, Beevo, or similar: 1 year (Required)
• social media management and customer engagement practices: 1 year (Required)
• Realworks Software : 1 year (Required)

Work Location: Remote