Executive Assistant

2 days ago

Philippines Hire Overseas Full time ₱1,200,000 - ₱2,400,000 per year

We're seeking a top-tier Executive Assistant for a dynamic asset management firm who excels at executive-level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.

You'll be the strategic right-hand supporting investment decisions, client relationships, and day-to-day operations in a fast-paced financial environment. If you're detail-oriented, proactive, and thrive on keeping executives laser-focused on what matters most, this is your opportunity.

Perks & Benefits
  • Paid in USD every 15th & 30th of the month
  • Up to 14 days of Paid Time Off per year
  • Flexible holiday observance based on your location
  • 100% remote – work from anywhere
  • Direct exposure to asset management and investment operations
  • Work with a results-driven team managing significant financial portfolios
What You'll Be Doing
  • Email & Calendar Management
    • Prioritize and manage the executive's inbox with strategic filtering
    • Coordinate complex calendars across multiple time zones and stakeholders
    • Schedule and reschedule meetings with investors, clients, and team members
  • Communication & Stakeholder Management
    • Serve as the primary point of contact between executives and key stakeholders
    • Draft professional correspondence and investor communications
    • Manage Slack channels and ensure timely response to critical messages
  • Meeting Management & Client Accountability
    • Prepare detailed meeting agendas and briefing materials
    • Send pre-meeting reminders with action items and expectations
    • Follow up post-meeting with accountability summaries and next steps
  • Workflow Optimization
    • Streamline daily operations and eliminate inefficiencies
    • Create and maintain standard operating procedures
    • Anticipate needs and proactively address potential roadblocks
Nice-to-Have Skills
  • RIA Compliance Knowledge - Understanding of regulated investment advisor requirements
  • Newsletter Creation - Design and distribute client updates and market insights
  • LinkedIn Management - Maintain executive profiles and engagement
  • Remote Event Coordination - Plan and execute virtual client events and webinars
  • Investor Updates - Assist with quarterly reports and investor communications
  • Content & Social Media - Basic content creation and social media oversight
Who You Are
  • 3+ years of experience supporting executives in financial services, asset management, or a similar high-stakes environment
  • Deep understanding of confidentiality and discretion required in financial settings
  • Excellent written and verbal communication skills
  • Strong organizational abilities with attention to detail
  • Proactive problem-solver who anticipates needs
  • Comfortable working with sensitive financial information
Application Process Overview

Our comprehensive selection process ensures we find the right strategic fit:

  1. Initial Application - Submit application with relevant financial services experience
  2. One-way Video Interview - Record a brief video showcasing your executive support approach
  3. Practical Assessment - Complete a calendar management and communication challenge
  4. Recruitment Interview - Initial screening focusing on financial services experience
  5. Executive Interview - Discuss role alignment, discretion, and workflow optimization
  6. Client Interview - Final interview covering stakeholder management and team collaboration
  7. Background & Reference Check - Professional reference verification and compliance screening
  8. Job Offer - Successful candidates receive a formal offer with competitive compensation

We provide feedback at each stage and maintain transparent communication throughout the process.

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