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Executive Assistant

2 weeks ago

Philippines Activate Talent Full time

Executive Assistant (with Personal Brand & Digital Marketing Focus)

Location: [Specify: Remote / Hybrid / On-site — City, Country]
Employment Type: Full-time

About the Role

We're looking for a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team while managing and growing their personal and professional digital platforms.
This hybrid role blends traditional executive support with digital marketing — ideal for someone who's detail-oriented, creative, and tech-savvy.

You'll ensure the executive team operates efficiently while also helping shape their personal brand through social media, newsletters, and other digital channels.

Key Responsibilities

Executive Support

  • Manage complex calendars, schedule meetings, and coordinate appointments.
  • Prepare meeting agendas, take detailed notes, and track follow-up actions.
  • Handle travel arrangements, itineraries, and expense reporting.
  • Serve as a professional point of contact for internal teams, clients, and partners.
  • Support the preparation of presentations, reports, and key documents.

Personal Brand & Digital Marketing

  • Manage and grow the executives' social media, email newsletters, and blogs.
  • Draft, edit, and schedule content aligned with personal branding and business goals.
  • Track engagement metrics, analyze performance, and recommend optimizations.
  • Coordinate collaborations, guest features, or partnerships to boost visibility.
  • Research tools, trends, and strategies to enhance digital presence.

General Administrative Support

  • Assist with ad hoc and special projects as assigned.
  • Maintain organized digital and physical filing systems.
  • Support internal communication initiatives and event coordination (e.g., webinars, speaking engagements).
Requirements
Requirements
  • 3–5 years of experience as an Executive Assistant or Administrative Professional.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Hands-on experience managing social media and creating content.
  • Excellent written and verbal communication skills.
  • High degree of professionalism, discretion, and confidentiality.
  • Proficient in Google Workspace, Microsoft Office, and social media management tools.
  • Basic graphic design skills (e.g., Canva or similar tools) are a plus.
Why Join Us

You'll have the opportunity to work closely with senior leadership, gain exposure to strategic business operations, and play an active role in growing a strong personal brand presence online. If you're a self-starter who enjoys both structure and creativity, this role is for you.