Executive Assistant

1 week ago

Philippines Remote Raven Full time

About the Role

We are seeking a proactive, resourceful, and highly organized Executive Assistant to support executive leadership within a fast-paced commercial real estate firm. This role supports the Designated Broker and leadership team by managing day-to-day operations, coordinating property and brokerage activities, and ensuring smooth execution of business priorities.

This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple moving parts while maintaining professionalism and confidentiality.

You will play a critical role in supporting brokerage operations, managing communications, coordinating compliance tasks, and serving as a strategic partner to the executive team.

Key ResponsibilitiesExecutive Support & Operations
  • Manage executive calendars, inboxes, meetings, and daily priorities
  • Handle call screening, CRM logging, and professional correspondence
  • Prepare meeting materials, PowerPoint presentations, and briefing notes
  • Coordinate internal huddles, agendas, and follow-ups
  • Assist with confidential business files, contracts, and LLC documents
Brokerage & Compliance Support
  • Track CE hours, licenses, renewals, insurance, and compliance tasks
  • Maintain broker forms, templates, and internal systems
  • Support document execution workflows (DocuSign, internal systems)
  • Update listings, marketing materials, and transaction records
  • Help manage preventative maintenance schedules and vendor coordination
Project & Property Coordination
  • Support property management tasks such as vendor requests, maintenance follow-ups, and bid coordination
  • Assist with tenant improvement coordination, building tracking, and contract renewals
  • Help prepare marketing decks, market research briefs, and client communications
Administrative Excellence
  • Organize digital files and OneDrive folders
  • Create SOPs and streamline workflows
  • Assist with newsletters, holiday cards, client gifts, and event support
  • Provide occasional personal assistance (travel reservations, scheduling, errands)
Who You Are
  • A polished communicator with exceptional professionalism
  • Obsessed with organization, accuracy, and follow-through
  • Tech-savvy and eager to learn platforms like CRM tools, DocuSign, , and automation workflows
  • Able to anticipate needs and proactively solve problems
  • Skilled at handling sensitive information with discretion
  • Calm, confident, and reliable in a fast-moving environment
Qualifications
  • 3+ years as an Executive Assistant, preferably supporting executives or brokers
  • Experience in commercial real estate, property management, or brokerage is a strong plus
  • Advanced organizational and multitasking skills
  • Strong command of written and spoken English
  • Proficiency with Microsoft Office Suite & collaboration tools
  • Experience with CRM systems and online workflow tools
  • Ability to work US business hours
Why You'll Love This Role
  • Work closely with senior leadership and directly influence operations
  • Join a collaborative, driven, high-performance team
  • Opportunity to expand into operations, compliance, or marketing support
  • Dynamic role with variety — no two days look the same

This is a 100% Remote job

Up to $6/hr

Full time

  • Executive Assistant

    2 weeks ago

    Philippines Genius Agency AI Full time

    Global Pacific Support is partnering with one of our clients to recruit a reliable and detail-oriented Executive Assistant. This role is essential in providing administrative support, ensuring efficient communication, and maintaining organized systems that support daily business operations.Key Responsibilities Perform accurate data entry and maintain...

  • Executive Assistant

    1 week ago

    Philippines Remote VA Full time

    Job Title: Executive Assistant – Real EstateLocation: Remote Employment Type: Full-time Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support one of our department heads in the real estate division. This role requires someone with excellent administrative skills, attention to detail, and the ability to manage...

  • Executive Assistant

    2 weeks ago

    Philippines Activate Talent Full time

    Overview We're looking for a sharp, proactive, and business-savvy Executive Assistant to support our executive team. This role goes far beyond traditional administrative tasks. You will serve as a strategic partner—someone who anticipates needs, keeps operations running smoothly, and enables leadership to work at their highest level.If you excel in...

  • Executive Assistant

    1 week ago

    Philippines RemoteSprout Full time

    Role DescriptionThis is a full-time remote role for an Executive Assistant at a U.S.-based company. The Executive Assistant will provide high-level administrative support, manage executive schedules, coordinate meetings, and handle critical communications. This role requires exceptional organizational skills, attention to detail, and managing multiple...

  • Executive Assistant

    1 week ago

    Philippines Medva Full time

    Are you a master of calendars, a wizard of logistics, and a calm force in the chaos MedVA is looking for a highly organized and proactive Executive Assistant to support a busy executive across both professional and personal domains.This role is perfect for someone who thrives in fast-paced environments, communicates with clarity and confidence, and knows how...

  • Executive Assistant

    1 week ago

    Philippines Activate Talent Full time

    Executive Assistant (with Personal Brand & Digital Marketing Focus)Location: [Specify: Remote / Hybrid / On-site — City, Country] Employment Type: Full-timeAbout the RoleWe're looking for a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team while managing and growing their personal and professional...

  • Executive Assistant

    1 week ago

    Philippines Remote VA Full time

    About the RoleWe are seeking a detail-oriented, proactive Executive Assistant to support business operations by managing business listings, contacting sellers, sending follow-up emails, and handling light accounting tasks. This role requires excellent spoken and written English and prior experience working with accounts payable (AP) and accounts receivable...

  • Executive Assistant

    7 days ago

    Philippines APRILMAE BARCELONA-ABRENILLA MANAGEMENT CONSULTANCY SERVICES Full time

    Job Title: Executive Assistant / Chief of Staff (Part-Time)Hours: 20 hours per week (4 hours daily)Schedule: 8:00 AM – 12:00 PM EST or 9:00 AM – 1:00 PM ESTRate: $6 per hour (or higher depending on experience)Overview:We are looking for a proactive and highly organized Executive Assistant / Chief of Staff to support a busy professional who manages an...

  • Executive Assistant

    3 days ago

    Philippines Payment Pilot Full time

    Job Title: Executive Assistant (Operations-Focused | Remote)OverviewWe are looking for a reliable and highly structured Executive Assistant to support a U.S. executive with daily operational tasks, follow-through, and organizational management. This role is ideal for someone who thrives on clarity, consistency, and keeping others accountable to priorities....

  • Executive Assistant

    1 week ago

    Philippines Remote VA Full time

    We're seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. If you're looking for a fast-paced, dynamic...