Legal Workflow Coordinator

2 weeks ago

Porac, Philippines beBeeCase Full time $60,000 - $80,000
Job Overview

As a full-time, long-term coordinator, you will be responsible for managing workflows, tracking case statuses, and resolving workflow issues to ensure timely task completion. You will support reporting and maintain high operational standards in our client-facing role.

Main Responsibilities
  • Monitor the legal workflow pipeline to ensure tasks and cases progress within deadlines and milestones.
  • Review case statuses weekly to identify overdue tasks, retainer replenishment needs, or delays requiring attention.
  • Communicate with attorneys, paralegals, and support staff to clarify task assignments and address workflow issues.
  • Assist in preparing reports to highlight case progress and workflow patterns.
  • Conduct routine checks in the case management system to ensure deadlines, time entries, and documentation are accurate and up-to-date.
  • Coordinate and facilitate case status meetings with the legal team to discuss active cases, next steps, and tasks assigned.
  • Provide updates on case pipeline status and escalate ongoing challenges requiring higher-level intervention.
  • Implement changes or improvements to workflows as directed by leadership and offer feedback and suggestions when appropriate.
Requirements
  • At least 3 years of experience in a legal environment, such as case coordination, paralegal work, or legal operations.
  • A strong understanding of legal workflows and case management processes.
  • Proficiency with Microsoft Office Suite and case management systems.
  • A commitment to maintaining confidentiality and exercising discretion with sensitive information.
  • A general knowledge of legal terminology and procedures.
  • Exceptional organizational skills with attention to detail and accuracy.
  • Fully fluent in English.
  • The ability to work U.S. business hours (Pacific, Central, or Eastern Time).
  • A career-oriented mindset; this position is for serious, long-term candidates.
Preferred Qualifications
  • Experience with case management software and legal workflow tools; familiarity with Clio is a plus.
  • Certification in legal studies is preferred.
Benefits at Persona
  • Health insurance.
  • Unlimited paid time off (sick and vacation).
  • Annual performance-based bonuses.
  • Monthly tech allowance.
  • Opportunity to be paid in your currency of choice.

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