Strategic Operations Executive

2 days ago

Davao City, Davao, Philippines beBeeOperations Full time ₱3,500,000 - ₱5,000,000
Administrative Operations Manager Job Description

This role is a crucial component of our company's operational framework. As an Administrative Operations Manager, you will be responsible for overseeing the daily management of our business operations, ensuring seamless execution and maximum efficiency.

Key Responsibilities:

  • Develop and implement effective email filtering systems to minimize actionable emails and maintain an organized inbox.
  • Screen and filter incoming phone calls, utilizing software tools to prioritize communications and escalate critical matters.
  • Coordinate daily scheduling for subcontractors, materials delivery, and internal/external client confirmations.
  • Support estimation processes by following up with part-time estimators on delivery commitments and deadlines.
  • Assist with variation estimate processes, including sketch preparation, documentation, and support tasks.
  • Manage CRM pipelines during transitions to new platforms, ensuring maximum utilization of system features.
  • Filter and qualify incoming leads to identify genuine prospects versus tire-kickers.
  • Support social media marketing initiatives and lead generation activities.
  • Maintain consistent marketing activities and publications during peak operational hours.
  • Create and maintain standard operating procedures (SOPs) and checklists for all business processes.
  • Track costs and project allocations accurately in existing Excel systems.
  • Ensure proactive communication with clients regarding project updates and potential delays.
  • Upload and organize position descriptions and business documents in Trello for team access.

Expected Outcomes:

  • Reduce founder's email management time from 100% to 15-20% through effective triage systems.
  • Eliminate spam calls and filter only legitimate calls requiring founder attention.
  • Achieve same-day email response times with maximum 10 actionable items in the inbox.
  • Complete daily scheduling tasks without requiring founder's evening time blocks.
  • Ensure estimation delivery times are consistently met through proactive follow-up.
  • Process variation estimates within 24-48 hour turnaround times.
  • Establish and maintain lead qualification processes to improve sales efficiency.
  • Maximize utilization of existing software subscriptions.
  • Support business growth during onboarding and integration periods.
  • Work within a 10-80-10 framework: receive 10% guidance from founders, execute 80% independently, and provide 10% back for final review.

Requirements:

  • Strong experience with email management systems, particularly Outlook.
  • Excellent communication skills for phone screening and client interaction.
  • Experience with CRM systems and willingness to learn new platforms.
  • Proficiency in Excel for cost tracking and project management.
  • Experience with project management tools like Trello.
  • Understanding of construction/building industry terminology and processes preferred.
  • Ability to create detailed process documentation and SOPs.
  • Strong organizational skills and attention to detail.
  • Proactive communication style with ability to anticipate client needs.
  • Experience with lead qualification and basic marketing support.
  • Australian business hours availability.
  • Permanent work-from-home arrangement.

  • Executive Operations Specialist

    1 day ago

    Davao City, Davao, Philippines beBeeStrategic Full time $60,000 - $80,000

    Job OverviewThe Training and Executive Operations Manager role involves overseeing the operational anchor of a high-performing team. This position combines strategic leadership with hands-on execution, optimizing systems, driving performance, and scaling operations.Key ResponsibilitiesDelivery Oversight & Client SuccessOwn the end-to-end client lifecycle,...

  • Visionary Operations Executive

    2 days ago

    Davao City, Davao, Philippines beBee[Customer Centricity] Full time ₱3,000,000 - ₱4,000,000

    Operations Manager Job SummaryThe Operations Manager plays a pivotal role in managing a team of Front Line Supervisors and Staff within a virtual Contact Center environment. This position requires exceptional leadership, strategic planning, and strong customer service orientation.About the Role:Lead a team of 8 to 10 Front Line Supervisors and Staff across...

  • Strategic Operations Manager

    2 days ago

    Davao City, Davao, Philippines beBeeoperations Full time ₱1,200,000 - ₱1,600,000

    Executive Operations Manager RoleThe role of an Executive Operations Manager is a critical position in ensuring the seamless execution of operations across teams. This individual will be responsible for shaping operational strategy, establishing processes that enable growth, and leading the team to consistently exceed expectations.Key...

  • Executive Operations Liaison

    3 days ago

    Davao City, Davao, Philippines beBeeLeadership Full time $90,000 - $120,000

    Job OverviewWe are seeking a skilled Operational Support Specialist to provide strategic, high-level support to our leadership team.Main Responsibilities:Critical Calendar Management: Manage complex calendars, travel, and logistics.Serve as the primary point of contact for internal and external communications.Project Coordination: Initiate and manage...

  • Strategic Operations Partner

    1 day ago

    Davao City, Davao, Philippines beBeeExecutive Full time ₱1,500,000 - ₱2,500,000

    About the Role:We are seeking an Executive Operations Specialist to support a senior-level executive in managing multiple businesses, personal commitments, and creative ventures. This role requires someone who can deliver strategic support, ensure seamless execution, and provide valuable insights to drive decision-making.Key Responsibilities:Oversight of...

  • Senior Operations Executive

    1 day ago

    Davao City, Davao, Philippines beBeeOperations Full time ₱2,000,000 - ₱3,000,000

    Business Development DirectorThe Business Development Director plays a pivotal role in driving company growth and success. This involves leading the operational functions and implementing strategies that align with the company's mission and vision.Main Responsibilities:Operational Optimization: Ensure seamless operations and optimize productivity through...

  • Executive Director of Strategic Partnerships

    2 days ago

    Davao City, Davao, Philippines beBeeBusiness Full time ₱1,500,000 - ₱2,000,000

    Job Title: Business Development ExecutiveJob Description:We are seeking a skilled and experienced Business Development Executive to join our team. In this role, you will be responsible for identifying new business opportunities and developing strategies to grow our revenue.You will work closely with cross-functional teams to drive engagement and ensure...

  • Executive Operations Specialist

    3 days ago

    Davao City, Davao, Philippines TalentPop App Full time

    OverviewTalentPop is a rapidly growing e-commerce enablement company dedicated to helping brands thrive. We're seeking a skilled Executive Operations Specialist to provide strategic, high-level support to our leadership team. This role is for a proactive individual who excels at managing complexity and empowering executives to focus on key initiatives.Key...

  • Senior Laboratory Operations Executive

    1 week ago

    Davao City, Davao, Philippines beBeeManagement Full time ₱4,500,000 - ₱7,500,000

    Job Overview The Technical Operations Manager is responsible for overseeing the efficient management of laboratory operations, ensuring high-quality results and optimal resource utilization. This role involves strategic planning, collaboration with stakeholders, and staff development to drive business growth and excellence.Main Responsibilities:1....

  • Strategic Marketing Executive

    2 weeks ago

    Davao City, Davao, Philippines beBeeMarketing Full time $80,000 - $120,000

    Job OverviewThis is a senior marketing role that requires a high level of creativity and strategic thinking. The ideal candidate will have experience in developing and implementing marketing campaigns, managing social media platforms, and creating engaging content.