Senior Administrative Officer

Job Description
Keller Executive Search is seeking a proactive Executive Assistant to support senior executives in delivering top-tier services. As an integral member of the team, you will streamline operations and drive success in executive recruitment. This role offers remote flexibility and the opportunity to impact global talent acquisition.

Main Responsibilities

• Calendar Management: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
• CORRESPONDENCE AND REPORTS: Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
• Document Management: Oversee document management, including sensitive client files and project tracking.
• Research and Analysis: Perform in-depth research for executive decisions, candidate profiles, and market insights.
• Team Collaboration: Coordinate with internal teams on ad-hoc projects and executive initiatives.
• Candidate and Client Liaison: Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
• Event Planning: Plan and execute executive events, board meetings, and leadership workshops.

Qualifications

• Proven Experience: Proven experience as an Executive Assistant or in a senior administrative role.
• Technical Skills: Familiarity with Microsoft Office Suite Word, Excel, PowerPoint, Outlook, and tools like Google Workspace.
• Organizational Skills: Exceptional organizational and multitasking skills in fast-paced environments.
• Communication Skills: Superior written and verbal communication abilities.
• Discretion: Discretion in handling confidential and sensitive information.
• Attention to Detail: Keen attention to detail with a commitment to accuracy.
• Collaboration: Ability to operate independently while collaborating effectively in teams.
• Adaptability: Adaptable mindset for dynamic priorities.

Benefits

• Competitive Salary: 8,000,000–11,000,000 annually (dependent on experience).
• Comprehensive Benefits: Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off: Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave: Paid Sick Leave.
• Professional Growth: Significant opportunities for professional growth, skill development, and career advancement.
• Inclusive Culture: Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• Global Impact: The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Why Join Keller Executive Search

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Equal Employment Opportunity and Non-Discrimination Policy

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across Asian countries.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals, in accordance with applicable national laws. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information

For client positions, compensation information will be provided in accordance with applicable national laws. When required by law, salary information will be included in job postings or shared during the interview process. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws

Both Keller Executive Search and our clients comply with national and local laws governing nondiscrimination in employment in the countries where we operate. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic as defined by applicable national laws.

Privacy and Data Protection

We process personal data for recruiting and employment purposes in accordance with applicable data protection laws in each country where we operate. For more information, please review our Privacy Policy at.

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

Country-Specific Information

Employment laws and practices can vary significantly across Asian countries. We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. Language: Where required by local law or where it significantly enhances accessibility, we will provide key employment information in relevant local languages.
2. Cultural Sensitivity: While maintaining our commitment to equal opportunity and non-discrimination, we respect the cultural diversity across Asian countries and strive to balance international best practices with sensitivity to local customs and norms.
3. Work Authorization: Compliance with local work authorization requirements is essential. Please be prepared to provide necessary documentation as required by national laws.

Veteran Status

In countries where applicable, both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with relevant laws regarding veteran employment.

Genetic Information

In accordance with applicable laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Asia.

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