Office Administrator

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time $60,000 - $75,000

Job Description
We are seeking a skilled and proactive Administrative Support Professional to provide comprehensive support to our leadership team in the ANZ region. The ideal candidate will have experience supporting senior leaders in Australia, New Zealand, or US-based teams with strong organizational, communication, and problem-solving skills.

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Key Responsibilities

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  • Executive & Administrative Support: Manage calendars, meetings across time zones, calls, and travel arrangements for the executive team.">
  • Prepare and format reports, presentations, and other business documents as required.">
  • Support process improvements, policies, and handbook development initiatives.">
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.">
  • Maintain records, databases, and office systems for efficiency and productivity.">
  • Assist in preparing KPI scorecards, leadership conferences, and other reports as needed.">
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Required Skills and Qualifications

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  • A minimum of 3 years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).">
  • Strong calendar, travel, and meeting management experience across time zones.">
  • Proficiency in Microsoft Office Suite and collaboration tools such as Teams and SharePoint.">
  • Excellent written and verbal communication skills with the ability to communicate effectively with diverse stakeholders.">
  • Highly organized, detail-oriented, and able to manage multiple priorities and deadlines.">
  • Discreet and professional in handling confidential information.">
  • Proactive, resourceful, and solutions-focused with a positive attitude.">
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Benefits

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  • Opportunity to work with a dynamic team in the ANZ region.">
  • Professional development and growth opportunities.">
  • A competitive compensation package.">
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Others

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  • Ability to work independently with minimal supervision.">
  • Ability to adapt to changing priorities and deadlines.">
  • Ability to maintain confidentiality and handle sensitive information with discretion.">

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