Administrative Officer

5 hours ago

Mandaluyong City, National Capital Region, Philippines SMEC Full time

Join to apply for the Administrative Officer role at SMEC.

To provide administrative, logistical, and compliance support to the engineering and project teams in dams and hydropower projects. The role ensures smooth office operations, supports HSE documentation, and maintains coordination across project units to achieve operational efficiency and regulatory compliance.

Responsibilities
  • Assist in preparing and distributing HSE documentation
  • Track office and site HSE compliance documents
  • Support filing and retrieval of HSE audits
  • Schedule HSE planning and briefings
  • Maintain compliance checklists and trackers
  • Ensure timely submission of permits, reports, and certificates
  • Support audits with admin records
  • Assist in document control for ISO or regulatory compliance
  • Maintain project calendar and reminders
  • Arrange logistics for safety training (venue, invites, equipment)
  • Maintain training records and attendance
  • Assist in preparing training materials
  • Coordinate with trainers and participants
  • File evaluation reports and certificates
  • Serve as admin support to the engineering team
  • Schedule meetings and prepare minutes
  • Coordinate internal and external communications
  • Track staff movement and timesheets
  • Support travel and logistics for field staff
  • Maintain and update project document logs
  • Support preparation of weekly/monthly reports
  • Organize and archive project files (soft and hard copies)
  • Format and proofread engineering reports
  • Maintain document templates and trackers
Qualifications
  • Bachelor's Degree in Civil Engineering, Business Administration, or related field
  • Basic HSE training certification
  • Training in Document Control or ISO Management Systems
  • Years of experience in project or construction administration
  • Experience supporting multidisciplinary project teams
  • Working knowledge of project documentation and control systems
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time management skills
  • Good written and verbal communication
  • Knowledge of project file management and compliance

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
#J-18808-Ljbffr

  • Office Administrative Assistant

    3 days ago

    Mandaluyong City, National Capital Region, Philippines beBeeAdministration Full time

    Administrative Support RoleThis entry-level administrative support position is available for individuals seeking to develop their skills in a fast-paced office environment.Key ResponsibilitiesThe successful candidate will be responsible for performing various administrative tasks, including drafting correspondence, maintaining electronic and paper files, and...

  • Office Administrator

    2 days ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱250,000 - ₱450,000

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team.About the RoleThis role is responsible for providing administrative support to ensure the smooth operation of our daily tasks, projects, and initiatives.Key ResponsibilitiesManage and coordinate appointments, engagements, and travelsProvide logistics for...

  • Administrative Clerk

    3 weeks ago

    Mandaluyong City, National Capital Region, Philippines GOURMET FOOD MANUFACTURING CORPORATION Full time

    • Communicate with managers to coordinate schedules• Prepare essential documentation, including reports, and other forms of communication• Handle other human resource duties• Act as the organizational receptionist and receive calls and guests• Answer and respond to organization emails queries and phone calls, and forward communications to...

  • Senior Administrative Officer

    4 days ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

    Job Title: Senior Administrative OfficerAbout the RoleThe Senior Administrative Officer will serve as a strategic partner to the CEO, providing high-level support and coordination to ensure seamless execution of key initiatives.Manage and optimize the CEO's schedule and calendarOversee legal activities such as contract review, negotiation, and management to...

  • Administrative Support Professional

    3 days ago

    Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time

    Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The successful candidate will have excellent communication skills, be able to multitask efficiently, and possess strong organizational skills.Key ResponsibilitiesAdministrative Support:Manage office supplies, equipment, and...

  • Administrative Support Position

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines beBeeSupport Full time

    Administrative Support RoleWe are seeking an organized and detail-oriented individual to fill our Administrative Assistant position. This role involves providing administrative support to our team, ensuring the smooth operation of our office.Job Responsibilities:Data entry and record-keepingScheduling appointments and meetingsPreparing documents and...

  • Administrative Logistics Coordinator

    1 day ago

    Mandaluyong City, National Capital Region, Philippines beBeeLogistics Full time ₱900,000 - ₱1,200,000

    Job OverviewWe are seeking an experienced and detail-oriented logistics professional to play a vital role in the efficient operation of our logistics department. Key responsibilities will include processing logistics invoices, supporting administrative tasks, and collaborating with internal teams to ensure seamless logistics processes.The ideal candidate...

  • Operations Administrator

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines beBeeManagement Full time

    Administrative Coordinator JobRoster Schedule 10AM- 7PM Manila Time (3 Weekdays Tuesday, Wednesday, Thursday onsite) and 5AM to 2PM (Weekends Saturday Sunday Work From Home)The successful candidate will be a graduate of any degree course with prior experience in administration preferably data entry executive assistant sales or a related field.Key...

  • Office Support

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Santaisabel Full time

    Automation Specialists and Power Exponents, Inc.National Capital Region (NCR), Mandaluyong CityAt least 1 year(s) of working experience in the related field is required for this position.Candidate must possess at least a Bachelor's/College Degree on Accounting, Business Studies/Administration/Management, Human Resource Management, Marketing,...

  • HR Administrative Assistant

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Holy Trinity University Full time

    Detail-oriented HR Administrative Assistant role focused on managing third-party invoice processes and supporting daily site administration for a proactive team.Your RoleKey responsibilities include:Managing the receipt, organization, and processing of third-party invoices.Verifying invoice accuracy and completeness before processing for payment.Maintaining...