Senior Administrative Coordinator

2 days ago

Batangas, Calabarzon, Philippines beBeeOrganizational Full time ₱500,000 - ₱800,000

Job Title: Senior Executive Assistant

We are seeking a highly organized and detail-oriented professional to join our team as a Senior Executive Assistant. This role involves efficiently managing schedules, coordinating internal and external client meetings, and ensuring smooth communication and operations.

Main Responsibilities:

  • Scheduling and coordinating internal and external client meetings to optimize time and resources.
  • Maintaining an up-to-date calendar and managing conflicting schedules with precision.
  • Communicating professionally with clients and internal teams via email, phone, and messaging platforms.
  • Sending reminders and follow-ups to ensure attendance and preparedness for meetings.
  • Assisting with administrative tasks related to meeting management, including document preparation and internal communication.
  • Managing administrative workflows efficiently to ensure smooth day-to-day operations.
  • Supporting team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.

Requirements:

  • 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.

Benefits:

  • Vacation leave credits
  • HMO Package for the employee and two dependents.
  • Reimbursable internet charges
  • Comprehensive training and continuous learning advantages
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues

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