Administrative Coordinator

2 days ago

Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱2,000,000 - ₱4,000,000
Job Overview

Seeking a detail-oriented and organized Executive Assistant to provide comprehensive administrative support to senior leadership.

This is a remote position that requires exceptional calendar management, meeting scheduling, and coordination skills across multiple stakeholders.

Key Responsibilities
  • Administrative Support: Provide high-level administrative assistance to senior leadership, including email management, document preparation, and data compilation.
  • Document & Presentation Preparation: Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Word and other Microsoft Office tools.
  • Information Management: Maintain accurate and confidential filing systems for contracts, project documentation, and corporate records.
  • Communication Handling: Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
  • Project Coordination: Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Qualifications
  • Experience: Minimum 2.5-5 years of proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Technical Proficiency: Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Organizational Skills: Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced environment.
  • Communication Skills: Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.
  • Independent Work Ethic: Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
  • Confidentiality & Discretion: Proven track record of handling sensitive information with integrity and adherence to confidentiality standards.
Benefits
  • Competitive compensation package
  • Opportunity to shape the HR function of a rapidly growing organization
  • Career growth and development opportunities
Job Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industry: Construction

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