Executive Support Professional

1 day ago

Baguio City, Cordillera, Philippines beBeeCoordinatoR Full time $7,000,000 - $8,000,000

This is a position within our firm, where you'll play a key role in supporting dynamic teams and ensuring seamless operations. As an Office Coordinator, you'll be responsible for managing office supplies, coordinating logistics, and facilitating communication between teams.

Eager to keep a global executive search firm running smoothly? Become part of our team and excel in a vibrant atmosphere. You'll oversee daily office operations, coordinate scheduling, handle incoming communications, and maintain organized records.

Key Responsibilities:
  • Oversight of daily office activities, including supplies management, vendor coordination, and facility maintenance.
  • Coordination of scheduling for team meetings, interviews, and office events.
  • Efficient handling of incoming communications, routing calls, emails, and inquiries.
  • Maintenance of organized records, databases, and filing systems for operational efficiency.
  • Assistance with onboarding new hires, preparing materials, and coordinating training.
  • Support for administrative tasks like expense tracking and report compilation.
  • Facilitation of virtual and in-person collaborations with global teams and clients.
Required Skills and Qualifications:
  • Experience as an Office Coordinator, Administrator, or similar support role.
  • Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
  • Strong organizational skills with the ability to juggle multiple priorities.
  • Excellent communication and interpersonal skills.
  • Ability to manage confidential information responsibly.
  • Detail-oriented with problem-solving aptitude.
  • Team player who thrives independently when needed.
  • Flexibility in adapting to evolving office needs.
Benefits:
  • Paid Time Off (PTO) including vacation, holidays, and personal days.
  • Paid Sick Leave.
  • Significant opportunities for professional growth, skill development, and career advancement.
  • A supportive, inclusive, and diverse work environment valuing collaboration and innovation.
  • The chance to make a meaningful impact by ensuring smooth operations in talent connection.
Others:

We foster a flat management structure with direct access to decision-makers, offering rapid professional development and hands-on learning in executive recruitment. Our friendly crew celebrates diversity, values innovation, and prioritizes teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Join us in a fast-growing international organization where you'll expand your responsibilities and gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

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